Sourcing Assistant

JCPenney; Dallas (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive benefits

Associate discount

Paid holidays

401(k)

Job summary

Catalyst Brands seeks an Administrative Sourcing Assistant to provide administrative, operational, and project support to the Catalyst Brands Sourcing organization. This role coordinates meetings, manages travel and expenses, and helps with reporting and onboarding.

The candidate will work with cross-functional partners to support milestones, sample coordination, and team operations, requiring strong organization, proactive communication, and confidentiality.

Qualifications

• Two or more years of administrative, business support, sourcing, merchandising, retail, product development, or project coordination experience.
• Experience supporting multiple teams and managing competing priorities.
• Experience with meeting management, travel coordination, expense reporting, and operational support.
• Experience with Product Lifecycle Management (PLM) systems, including Flex PLM, preferred.

Responsibilities

• Coordinate and assist with communications for the Catalyst Brands Global Sourcing teams.
• Support departmental projects and initiatives under the direction of the Business Support Specialist.
• Design and develop presentations, reports, meeting materials, newsletters, and communications.
• Manage department supply budgets in partnership with the Business Support Specialist.
• Perform administrative functions including calendar management, meeting scheduling, maintaining files, and coordinating team events.
• Serve as a key resource for internal partners by maintaining knowledge of team processes, resources, systems, and tools.
• Manage expense report submissions and documentation while ensuring compliance with Corporate Travel Policy requirements.
• Book domestic and international travel arrangements and process travel and non-travel related expenses.
• Prepare, maintain, and update reports, databases, records, and files utilizing appropriate software systems.
• Coordinate office supply ordering and inventory management for supported teams.
• Support onboarding activities, including: Technology requests; Workspace setup; Seating arrangements; New Hire training support; Building tours; Training materials and binders; SharePoint navigation assistance.
• Coordinate with Facilities and Building Operations regarding: Furniture requests; Office moves – with the supervision of the Business Support Specialist; Storage management; Cleaning requests; Access requests; Donation pickups; Bulk trash removal.
• Send team-wide communications, announcements, and organizational updates.
• Anticipate team needs and proactively plan and execute solutions.

Skills

Organization

Time management

Communication skills

Attention to detail

Prioritization

MS Office

Interpersonal skills

Confidentiality

Problem solving

Customer service

Education

Associate degree

Bachelor's degree in related field

Tools

Flex PLM

Job description

Overview

The Administrative Sourcing Assistant reports directly to the Business Support Specialist and provides administrative, operational, and project support to the Catalyst Brands Sourcing organizations. Serving as an extension of the Business Support Specialist, this role supports departmental priorities through meeting coordination, communication management, travel and expense administration, reporting, project support, and operational execution

The position works closely with the Catalyst Brands Sourcing, International Offices, Product Development, Technical Design, Merchandising, Design, Executive Assistants, and other cross-functional partners to support business activities, milestone management, sample coordination, competitive shopping initiatives, wear testing, onboarding activities, and team operations.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while building strong partnerships across the organization.

Responsibilities

• Coordinate and assist with communications for the Catalyst Brands Global Sourcing teams.
• Support departmental projects and initiatives under the direction of the Business Support Specialist.
• Design and develop presentations, reports, meeting materials, newsletters, and communications.
• Manage department supply budgets in partnership with the Business Support Specialist.
• Perform administrative functions including calendar management, meeting scheduling, maintaining files, and coordinating team events.
• Serve as a key resource for internal partners by maintaining knowledge of team processes, resources, systems, and tools.
• Manage expense report submissions and documentation while ensuring compliance with Corporate Travel Policy requirements.
• Book domestic and international travel arrangements and process travel and non-travel related expenses.
• Prepare, maintain, and update reports, databases, records, and files utilizing appropriate software systems.
• Coordinate office supply ordering and inventory management for supported teams.
• Support onboarding activities, including:
  • Technology requests
  • Workspace setup
  • Seating arrangements
  • New Hire training support
  • Building tours
  • Training materials and binders
  • SharePoint navigation assistance
• Coordinate with Facilities and Building Operations regarding:
  • Furniture requests
  • Office moves – with the supervision of the Business Support Specialist
  • Storage management
  • Cleaning requests
  • Access requests
  • Donation pickups
  • Bulk trash removal
• Send team-wide communications, announcements, and organizational updates.
• Anticipate team needs and proactively plan and execute solutions.

Catalyst Brands Sourcing Milestones

Milestone Meeting Coordination

• Schedule and manage Catalyst Brands Sourcing milestone meetings
• Assist Executive Assistants with scheduling and coordinating milestone meetings owned by Merchandising and Design partners.
• Maintain milestone calendars and communicate key dates, deliverables, and deadlines.
• Build and maintain strong relationships with Executive Assistants and cross-functional partners to facilitate scheduling and participation.
• Demonstrate critical thinking and a strong understanding of the Catalyst Brands Sourcing to anticipate team needs and support workflow execution.
• Assist with meeting preparation, room setup, virtual meeting support, and technical coordination as needed.
• Set up and support mobile meeting carts, cameras, microphones, and conferencing equipment.
• Troubleshoot technical meeting issues and coordinate with IT when necessary.
• Train new team members on meeting technology and collaboration tools.

Sample Management

• Coordinate sample delivery and pickup with photo studios and other business partners.
• Support sample organization for photo shoots, meetings, and events.
• Coordinate sample transfers to philanthropy and other designated groups.
• Assist as needed for fit symposium samples in partnership with Technical Design.
• Maintain sample tracking logs and supporting documentation.
• Process expenses associated with samples in accordance with company procedures.

Operational Excellence

• Participate in weekly touch-base meetings to review priorities and workload with Business Support Specialist
• Support monthly department meetings through planning, preparation, facilitation, and moderation as needed.
• Assist with team events, and departmental activities.
• Develop and implement programs that foster engagement, collaboration, and communication across teams.
• Coordinate initiatives including team recognition programs, newsletters, team-building events, and employee engagement activities
• Support continuous improvement efforts through process development and operational enhancements.

Qualifications

• Associate degree preferred; equivalent work experience may be considered.
• Bachelor's degree in Business Administration, Fashion Merchandising, Retail Management, Supply Chain, Product Development, or a related field preferred.

Experience

• Two or more years of administrative, business support, sourcing, merchandising, retail, product development, or project coordination experience preferred.
• Experience supporting multiple teams and managing competing priorities.
• Experience with meeting management, travel coordination, expense reporting, and operational support.
• Experience with Product Lifecycle Management (PLM) systems, including Flex PLM, preferred.

Skills and Competencies

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, Teams, and SharePoint.
• Strong interpersonal and relationship-building skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Strong problem-solving and critical-thinking skills.
• Customer-service mindset and proactive approach to supporting business partners.

Key Success Factors

• Demonstrates professionalism, initiative, and accountability.
• Anticipates team needs and proactively develops solutions.
• Builds strong partnerships with Sourcing, Product Development, Technical Design, Merchandising, Design, and other business partners.
• Successfully balances administrative, operational, and project-based responsibilities.
• Consistently delivers accurate, timely, and organized work.
• Supports the efficient execution of milestone management, sample coordination, travel administration, business communications, and team operations.

What you get:

If eligible, we offer a competitive benefits package including medical/dental/vision, term life insurance, paid vacation/holidays*, and 401(k) with Company match. All associates are eligible for an associate discount on all Catalyst Brands merchandise. For paid holidays, associates who are eligible for paid vacation (MTO) are also eligible for eight paid holidays during the calendar year. All store hourly associates scheduled to work on a designated holiday will receive additional compensation. *For paid vacation days, as well as eligibility requirements for other benefits, please visit www.catalystbrandsbenefits.com

Pay Range

USD $20.00 - USD $25.00 /Hr.