Sourcing Manager - FF&E

loewshotels; Nashville (TN); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health & wellness benefits

401(k) & company match

Tuition Reimbursement

Pet Insurance

Team Member Hotel Rates

Job summary

Loews Hotels & Co is seeking a Sourcing Manager - FF&E to partner with the Vice President of Design & Construction and Project Managers. You will manage contract commitments, tracking change orders and invoice processing for architectural, interior, engineering and consultant contracts, and ensure compliance with finance controls.

You will collaborate with 3rd party purchasing agents and design teams to timely process commitments, deposits, shop drawings, and FF&E deliveries to site or

Qualifications

• Understanding and knowledge of basic accounting principles.
• Strong interpersonal and time management skills.
• Highly organized and detail oriented with ability to manage large volumes of data.
• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint) and have experience with databases.
• Travel - Less than 5%.

Responsibilities

• Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
• Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager's review and approval.
• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
• Track monthly billings and prepare regular update reports for review with Project Manager. Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role bids and prepares FF&E purchase orders from Design Team's specifications. Obtain vendor information and ensure deposit requirements are processed for payment. Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.

Skills

Relationship building

Creative problem solving

Team leadership

Collaboration

Adaptability

MS Office

Tools

Oracle

Job description

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio of hotels and resorts in the United States. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.

Who We Are : Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here ; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer

• Competitive health & wellness benefits, 401(k) & company match
• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement
• Training & Development opportunities, career growth
• Tuition Reimbursement
• Pet Insurance
• Team Member Hotel Rates, other discounts, perks and more

What We're Looking For

The Sourcing Manager - FF&E will work closely with Vice President of Design & Construction and Project Managers to support the daily contract commitment functions of Design & Construction Team and Finance Departments. They will comply with Finance controls and reporting for capital project Furniture Fixtures & Equipment purchase orders, consultant contracts, and managing invoice processing and queries. They will also support the D&C team in preparation of contract back up material in pay application review and approval.

Who You Are

• A relationship builder with a dynamic approach to developing connections.
• A continually curious forward thinker who loves to find creative solutions.
• A team builder with the ability to establish a strong following.
• Comfortable with taking the lead in a variety of settings.
• Collaborator who excels in an exciting, ever-evolving environment.
• Veterans and military spouses are encouraged to apply.

What You Will Do

• Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
• Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager's review and approval.
• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
• Track monthly billings and prepare regular update reports for review with Project Manager. Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team's specifications. Obtain vendor information and ensure deposit requirements are processed for payment. Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms. Update OS&E library with specifications sheets, image, and negotiated unit costs. Create and update typical project cost summary reference for Design & Construction department use.
• Regular attendance in conformance with standards.
• May be required to work varying schedules to reflect business needs.
• Required to attend all mandatory training sessions and meetings.
• Perform other duties as assigned.

Your Qualifications Include

• Understanding and knowledge of basic accounting principles.
• Strong interpersonal and time management skills.
• Results driven; Highly organized and detail oriented with ability to manage large volumes of data.
• Discipline and self-motivation with strong ability to multitask.
• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases.
• Travel - Less than 5%.
• Minimum of three (3) years of project accountant experience.
• Previous experienc