FF&E Sourcing Manager – Luxury Hotel Projects

Loews Hotels, LLC.; Nashville (TN); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health & wellness benefits

401(k) with company match

Paid time off and holidays

Tuition reimbursement

Team member hotel rates

Job summary

Loews Hotels & Co is seeking a Sourcing Manager - FF&E to support contract commitments, processing, and reporting for capital projects. You will coordinate with Design & Construction and Finance teams, manage vendor invoices, and ensure compliance with company policies.

In this role you will collaborate with 3rd party agents, track deposits, and lead bid activities for FF&E purchases. The position involves attention to detail, data management, and a proactive approach within a dynamic hotel

Qualifications

• Understanding and knowledge of basic accounting principles.
• Strong interpersonal and time management skills.
• Results driven; Highly organized and detail oriented with ability to manage large volumes of data.
• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have experience with databases.
• Travel - Less than 5%.

Responsibilities

• Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
• Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager's review and approval.
• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
• Track monthly billings and prepare regular update reports for review with Project Manager. Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team's specifications. Obtain vendor information and ensure deposit requirements are processed for payment. Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms. Update OS&E library with specifications sheets, image, and negotiated unit costs. Create and update typical project cost summary reference for Design & Construction department use.
• Regular attendance in conformance with standards.
• May be required to work varying schedules to reflect business needs.
• Required to attend all mandatory training sessions and meetings.
• Perform other duties as assigned.

Skills

Interpersonal skills

Time management

Attention to detail

Multitasking

Education

BS/BA in finance or accounting

Tools

Microsoft Office

Oracle databases

Job description

Loews Hotels & Co is seeking a Sourcing Manager - FF&E to support contract commitments, processing, and reporting for capital projects. You will coordinate with Design & Construction and Finance teams, manage vendor invoices, and ensure compliance with company policies.

In this role you will collaborate with 3rd party agents, track deposits, and lead bid activities for FF&E purchases. The position involves attention to detail, data management, and a proactive approach within a dynamic hotel