Contract Administrator - FSC

Loews Hotels & Co; Nashville (TN); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Tuition reimbursement

Pet insurance

Employee discounts

Job summary

Loews Hotels & Co is seeking a contract administrator to support the Senior Leadership team on legal and risk management matters related to contract administration across client sales contracts, leases, and service agreements.

This role requires at least 2 years of contract administration experience, a Bachelor’s degree, strong MS Office and data management skills, and the ability to coordinate with internal teams and external partners in a fast-paced hospitality environment.

Qualifications

• 2+ years of experience in contract administration.
• Bachelor's degree in Law, Business, or Finance preferred.
• Proficient in MS Office and data management.
• Strong understanding of basic accounting, budget reconciliation.
• Knowledge of Adaco and Epicor preferred.

Responsibilities

• Administer and archive contracts, track renewals and covenants.
• Maintain electronic database.
• Assist Sourcing Contract Attorney with insurance language and deviations.
• Review renewals of contracts and service agreements.
• Assist with contract terminations and assignments.
• Coordinate with owners, tenants, vendors, and JV partners.
• Monitor legal expenses and liaise with auditors.
• Attend meetings as required.

Skills

Contract administration

Relationship building

Attention to detail

Communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

SharePoint

Adaco

Epicor

Database Management

Job description

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio of hotels and resorts in the United States. The Loews portfolio features one‑of‑a‑kind properties that go beyond Four Diamond standards and embrace their “uniquely local” community to curate exciting, approachable and local travel experiences for guests.

Who We Are

Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here

You’ll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role—from Guest Services to Finance, Culinary to IT—offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer

• Competitive health & wellness benefits, 401(k) & company match
• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement
• Training & Development opportunities, career growth
• Tuition Reimbursement
• Pet Insurance
• Team Member Hotel Rates, other discounts, perks and more

What We’re Looking For

This position supports the Senior Leadership team on legal and risk management matters related to contract administration to include client sales contracts, retail tenant leases, office tenant leases, concession agreements, equipment leases, service agreements, facility contracts, construction contracts and technology contracts. This position also ensures compliance with covenants of all partnership agreements and amendments and that all Loews Hotels & Co. contracts meet Loews Hotels standards of indemnity, insurance, and covenant requirements.

Who You Are

• A relationship builder with a dynamic approach to developing connections
• A continually curious forward thinker who loves to find creative solutions
• A team builder with the ability to establish a strong following
• Comfortable with taking the lead in a variety of settings
• Collaborator who excels in an exciting, ever‑evolving environment

What You Will Do

• Contract administration to include archiving, tracing, reviewing, notification of renewals, covenants, compliances, certificates of insurance and tax forms.
• Maintaining electronic database.
• Responsible for assisting Sourcing Contract Attorney with compliance with standard language for insurance, liability, and indemnity, and for tracking and documenting deviations approved by Sr. Management for reporting to audit and/or Sr. Management.
• Advise Sr. Management when language changes may require legal review or a legal opinion.
• Assists with reviewing and preparing renewals of existing contracts, templates, and service agreements.
• Assists Sourcing Contract Attorney with redlines and contract negotiations.
• Assists with notifications of contract terminations and assignments.
• Assists Sourcing Contract Attorney and Executive Management in communications with ownership representatives, tenants, vendors, and JV partners.
• Assists the Sourcing Contract Attorney in monitoring and tracking legal expenses.
• Serves as a key liaison and coordinates with internal and external auditors as required.
• Liaison with corporate legal and corporate risk management, as a Sourcing Contract Attorney feels, is needed.
• Regular attendance in conformance with standards.
• May be required to work varying schedules to reflect business needs of the hotel.

Your Experience Includes

• 2+ years of experience in contract administration
• Bachelor's degree required. Preferably in Law, Business, or Finance.
• Must be proficient in Microsoft Office Suite to include Excel, Word, Project, Access, Outlook and in Data Base Management, SharePoint and related software.
• Must have a strong understanding of basic accounting in regard to budget reconciliation and tracking, and balancing G/Ls.
• Knowledge of Adaco and Epicor preferred.