Capital Project Budget Analyst - FF&E

Loews Hotels, LLC.; Nashville (TN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive health & wellness benefits

401(k) & company match

Paid Sick Days, Vacation, Holidays, & 

Paid Bereavement, Paid Pet Bereavement

Training & Development opportunities,

Tuition Reimbursement

Pet Insurance

Team Member Hotel Rates, other filters

Job summary

Loews Hotels, LLC is seeking a Capital Project Budget Analyst to support the Design & Construction and Finance teams. You will manage contracts, change orders, and invoice processing for architectural, interior, and FF&E projects, ensuring compliance with policies and vendor payments.

You will collaborate with 3rd party purchasing agents and design teams to track commitments, deposits, shop drawings, and delivery of FF&E to site locations, keeping reports accurate for Project Managers.

Qualifications

• Understanding and knowledge of basic accounting principles.
• Strong interpersonal and time management skills.
• Results driven; highly organized and detail oriented with ability to manage large volumes of data.
• Discipline and self-motivation with strong ability to multitask.
• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases.
• Minimum of three (3) years of project accountant experience.
• Previous experience in Purchasing and / or Construction fields. Experience with Oracle databases.
• BS/BA degree preferred in finance, accounting or relevant/similar discipline but notrequired.

Responsibilities

• Contract commitments, processing, tracking change orders & invoice processing for Architectural, Interior, Engineering, Consulting, Purchase Orders, and Capital Expenditure commitments.
• Processing approved Contracts in Oracle system, change orders, budget increases; verify vendor invoice compliance.
• Collaborate with 3rd Party Purchasing Agents and Design Teams for FF&E delivery and reporting.
• Track monthly billings and provide status reports to Project Manager; ensure compliance with Finance Policies.
• Bid and prepare FF&E purchase orders when 3rd Party Agents are not assigned; gather vendor information.
• Build Loews vendor library for FF&E/OS&E; maintain specifications sheets, images, and cost references in the library.

Skills

Relationship building

Forward thinking

Team building

Collaboration

Communication skills

Time management

Multitasking

Attention to detail

Data management

Education

BS/BA in finance, accounting or related discipline

Tools

Microsoft Office (Excel, Word, PowerPoint)

Oracle databases

Job description

Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer:

• Competitive health & wellness benefits, 401(k) & company match

• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement

• Training & Development opportunities, career growth

• Tuition Reimbursement

• Pet Insurance

• Team Member Hotel Rates, other discounts, perks and more

What We're Looking For:

The Capital Project Budget Analyst will work closely with Vice President of Design & Construction and Project Managers to support the daily contract commitment functions of Design & Construction Team and Finance Departments. They willcomply with Finance controls and reporting for capital project Furniture, Fixtures & Equipment purchase orders, consultant contracts, and managing invoice processing and queries. Theywill also support the D&C team in preparation of contract back up material in pay application review and approval.

Who You Are:

• A relationship builder with a dynamic approach to developing connections

• A continually curious forward thinker who loves to find creative solutions

• A team builder with the ability to establish a strong following

• Comfortable with taking the lead in a variety of settings

• Collaborator who excels in an exciting, ever-evolving environment

What You Will Do:

• Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.

• Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager's review and approval.

• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.

• Track monthly billings and prepare regular update reports for review with Project Manager. Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.

• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team's specifications. Obtain vendor information and ensure deposit requirements are processed for payment. Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.

• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms. Update OS&E library with specifications sheets, image, and negotiated unit costs. Create and update typical project cost summary reference for Design & Construction department use.

Your Experience Includes:

• Understanding and knowledge of basic accounting principles

• Sstrong interpersonal and time management skills

• Results driven; Highly organized and detail oriented with ability to manage large volumes of data

• Discipline and self-motivation with strong ability to multitask

• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases

• Minimum of three (3) years of project accountant experience

• Previousexperience in Purchasing and / or Construction fields. Experience with Oracle databases

• BS/BA degree preferred in finance, accounting or relevant/similar discipline but notrequired.