Sourcing Manager

Travel Leaders Group Holdings LLC dba Internova Travel Group; United States; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision insurance

FSAs

Life insurance

Disability insurance

Parental leave

Paid time off

401(k) with company match

Employee travel discounts

LinkedIn Learning access

Job summary

ALTOUR, a division of Internova Travel Group, seeks a Sourcing Manager with event experience to lead venue sourcing for client meetings and events. You will collaborate with a Meeting Planner, source venues via RFPs, and negotiate contracts to meet client objectives.

Ideal candidates have 3+ years in meetings/events sourcing, a related associate degree, and strong skills in CVent, budgeting, and stakeholder communication. Travel will be required to support programs nationwide.

Qualifications

• 3+ years of experience in the meetings/events industry with a sourcing focus.
• Associate's Degree or equivalent work experience.
• Strong sourcing and contract-negotiation capabilities.

Responsibilities

• Lead venue sourcing for low to medium complexity client meetings and events.
• Develop and execute sourcing strategy using CVent and other tools.
• Negotiate with venues to deliver client value and objectives.
• Coordinate hand-off to Meeting Planner for program delivery.
• Maintain accurate budgeting and data inputs in project systems.
• Stay informed on trends in venues, sourcing practices, and client service.

Skills

Strategic project management

Negotiation skills

Multi-project management

Attention to detail

Stakeholder engagement

Executive communication

Education

Associate's degree or equivalent

Tools

Microsoft Office

Teams

Cvent

Job description

Overview

At ALTOUR, we believe people are the driving force behind every meaningful connection - our clients' and our own. With more than 1,000 team members and a presence in over 80 countries, we are a globally recognized leader in corporate travel management and a proud division of Internova Travel Group, the highest-ranking American corporate travel management company (Business Travel News).

Our mission is to manage the complexities of connecting people so they can represent their brands in the most impactful way possible. That same philosophy shapes our workplace culture, one that evolves, improves, and empowers our people to grow and thrive.

We embrace innovation and leading-edge technology to create smarter, faster, and more tailored solutions - not just for our clients, but for each other. At ALTOUR, you'll be part of a collaborative, forward-thinking environment where your voice matters and your success is a shared journey.

Responsibilities

Altour has an exciting opportunity for a Sourcing Manager with event experience to work with a top client! The ideal candidate will have experience in strategic sourcing of hotels and venues, including contract negotiations and tracking of cost savings to client with a focus on client strategic business objectives and financial constraints (among other requirements). This role will collaborate with the designated Meeting Planner for the program to ensure smooth delivery and hand-off sourced venues for execution. This person will execute venue sourcing efforts for low to medium complexity meetings and events for client in a manner that promotes achievement of client business objectives. This role has strategic importance and high accountability as, by driving the venue selection process, it lays the foundation for client satisfaction, overall meeting / event quality, and Altour financial performance. A successful individual in this role will demonstrate both excellence in execution and high-quality strategic mindset centered on client business objectives. The ideal candidate must have experience building and distributing RFPs via the CVent supplier network.

Lead execution of venue sourcing efforts for low to medium complexity client meetings and events with a focus on client satisfaction and achievement of client strategic business objectives

• Strategic Advisor for project venue selection and sourcing:
  • Serve as "strategic business ally" for client, including defining meeting objective, understanding strategic business goals
  • Incorporate client strategic business goals into sourcing processes to deliver significant client value
• Ownership of sourcing strategy execution:
  • Leverage Cvent and other venue sourcing tools to source proposals from venues through RFP processes
  • Conduct site inspections per client requests and Operations Manager and pending Senior Director, U.S. Operations approval
  • Negotiate with venues to drive value and client strategic business objectives
  • Facilitate venue contracting process in accordance with standards and client interests and practices
  • Facilitate seamless hand-off to designated Meeting Planner for program to ensure knowledge transfer of client strategic business objectives and venue considerations
• Ensure accurate data input and project record keeping:
  • Manages day to day maintenance of client budget from venues to provide accurate understanding of venue expenses for each project
  • Provide inputs at the direction of U.S. Operations and Global Financial Operations to facilitate financial close of project
  • Ensure project-level inputs in Cvent platform and other key internal systems used by are accurate and are to the specifications of U.S. Operations and Global Business Intelligence Leadership

Continuously educate self and teammates on key trends in venues, sourcing practices, and client service

• Participate in vendor-supported education opportunities to enhance destination knowledge and build institutional knowledge at approval of Operations Manager and Senior Director, U.S. Operations. Examples include familiarization trips, educational seminars and/or receptions.
• Remain up-to-date on supplier relations contracts managed by the Global Sales Administration team
• Serves as source of knowledge in venue identification, contract negotiation, and other areas of sourcing as needed

Support development of positive team culture

• Incite enthusiasm and influence, motivate and persuade teammates to achieve desired outcomes and overall business goals

Qualifications

Education and Experience

• No less than 3 years of related experience in the meeting and events industry with sourcing focus
• Associate's Degree or equivalent work experience

Skills and Competencies:

Strategic Project Management and Execution Competencies:

• Detailed understanding of meeting and incentive planning with focus on sourcing
• Ability to incorporate client strategic business goals throughout sourcing process
• Proven ability to work on multiple tasks and prioritize effectively while managing multiple projects
• Keen attention to detail and ability to work well under pressure

Interpersonal Competencies:

• Ability to engage with key client stakeholders and C-level executives with high level of professionalism and focus on client strategic business goals
• Strong negotiation skills and ability to maintain strong, collaborative relationships with clients, vendors and internal team members
• Work independently as well as collaboratively within a team environment
• Enthusiasm for developing others to improve performance

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams
• [Preferred] Competency in leveraging Cvent for sourcing (e.g., RFPs, contract negotiations, etc.)

Other Requirements:

• Ability to travel (15-25%)
• Participation in industry organizations / events (i.e. MPI, IMEX)

PAY AND BENEFITS

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay. The salary range posted represents the pay range for U.S. candidates. If the job posting indicates that the role is available for international candidate consideration, the salary range will be based on the local market for the country where the candidate would be working.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company's financial goal achievement and individual performance.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

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