Parttime Administrative Assistant

The Nagler Group; Boston (MA); On-site; USD 25,000 - 44,000; Part time

Job summary

The Nagler Group seeks a detail-oriented Part-Time Event Administrator to support a variety of professional events, meetings, and symposia in the Boston area. The role involves on-site attendance, attendee registration, and handling event logistics with professionalism.

You will coordinate presentations, manage materials, and assist with scheduling, vendor communication, and registration platforms. A CORI background check is required, and you should be adaptable in a fast-paced environment.

Qualifications

• Previous experience in event coordination or administrative support.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.

Responsibilities

• Provide on-site support during events, including attendee registration, check-in, and general event logistics.
• Assist with microphone coordination during presentations, meetings, and symposia.
• Coordinate catering setup, event materials, and other logistical needs.
• Prepare agendas, registration materials, handouts, signage, and other event-related documents.
• Assist with ordering promotional items, swag, and event supplies.
• Create and distribute materials designed to promote events and increase participation.
• Communicate professionally with internal teams, external partners, and vendors to coordinate event needs.
• Utilize online registration platforms and project management systems to track event details and workflows.
• Maintain organized records of event-related documentation, including receipts, invoices, and contracts.
• Troubleshoot unexpected issues and provide general administrative support before, during, and after events.
• Collaborate with team members to ensure successful event execution.

Skills

Event coordination

Attention to detail

Communication

Job description

We are seeking a detail-oriented and dependable Part-Time Event Administrator to provide administrative and on-site support for a variety of professional events, meetings, and symposia. This individual will assist with event preparation, coordination, and day-of logistics to ensure events run smoothly.

The ideal candidate is organized, adaptable, comfortable working in a fast-paced environment, and willing to jump in wherever needed.

Key Responsibilities

• Provide on-site support during events, including attendee registration, check-in, and general event logistics.
• Assist with microphone coordination during presentations, meetings, and symposia.
• Coordinate catering setup, event materials, and other logistical needs.
• Prepare agendas, registration materials, handouts, signage, and other event-related documents.
• Assist with ordering promotional items, swag, and event supplies.
• Create and distribute materials designed to promote events and increase participation.
• Communicate professionally with internal teams, external partners, and vendors to coordinate event needs.
• Utilize online registration platforms and project management systems to track event details and workflows.
• Maintain organized records of event-related documentation, including receipts, invoices, and contracts.
• Troubleshoot unexpected issues and provide general administrative support before, during, and after events.
• Collaborate with team members to ensure successful event execution.

Qualifications

• Previous experience in event coordination, event support, administrative support, or a related role.
• General understanding of event planning and execution for events of varying sizes.
• Strong organizational skills with excellent attention to detail.
• Professional written and verbal communication skills.
• Comfortable learning new software, registration platforms, and project tracking systems.
• Ability to multitask, think critically, and adapt to changing priorities.
• Strong teamwork skills and a willingness to assist with a variety of tasks.
• Ability to work on-site as needed and adjust scheduling to accommodate events.
• Familiarity with vendors in the Boston/Cambridge area or willingness to establish vendor relationships is a plus.
• Must successfully complete a CORI background check.