Part Time Events Assistant

Beacon Hill Staffing Group; Boston (MA); On-site; USD 27,000 - 38,000; Part time

Job summary

Beacon Hill Staffing Group is assisting a higher education institution in Cambridge, MA, in hiring a Temporary Part-Time Event Support Assistant. This 100% onsite role pays $23.50 per hour, with an expected duration of 3-6 months and 20 guaranteed hours per week, though hours may expand around events.

The ideal candidate has prior event support experience, strong communication and organizational skills, and familiarity with the event lifecycle.

Qualifications

• Previous event support experience required.
• General understanding of the event lifecycle for events of varying sizes.
• Strong professional communication skills and ability to work with internal teams, external parties, and vendors.
• Strong organizational skills and attention to detail.
• Ability to learn new systems quickly and think critically when unexpected situations arise.
• Comfortable using online systems for project tracking, registration, and event workflows.
• Ability to work well as part of a team.
• Flexibility to adjust working hours based on the weekly event schedule.
• Must be comfortable working 100% onsite in Cambridge, MA.
• Familiarity with local vendors in the Boston/Cambridge area or experience establishing vendor relationships is a plus.

Responsibilities

• Assist with event planning, preparation, and day-of event support.
• Provide logistical support, coordinate with vendors, and manage and track various phases of event planning.
• Communicate clearly and professionally with internal and external parties to establish event needs and support.
• Assist with event registration and check-in, mic-running during symposia, catering setup, and other day-of needs.
• Support event preparation, including ordering swag and preparing agendas and materials.
• Create materials geared toward increasing event participation.
• Utilize online systems to track project workflows, registrations, and other event-related information.
• Organize and collect necessary documentation, including receipts and contracts.
• Work closely with the team to ensure events are properly organized and supported.
• Adjust schedule as needed to provide onsite support for events.

Skills

Event support experience

Strong communication skills

Strong organizational skills

Teamwork

Attention to detail

Adaptability / flexibility

Vendor coordination

Ability to learn new systems

Job description

Our client, a higher education institution, is seeking a Temporary Part-Time Event Support Assistant to join their team in Cambridge, MA. This 100% onsite, temporary opportunity will pay $23.50/hour and is expected to last 3-6 months, with 20 guaranteed hours per week. Hours will vary based on the event schedule, so candidates must have flexibility to work longer days during active events and adjust their remaining hours on non-event days. The ideal candidate will have prior event support experience, strong communication and organizational skills, and a general understanding of the event lifecycle.

Job Responsibilities

• Assist with event planning, preparation, and day-of event support.
• Provide logistical support, coordinate with vendors, and manage and track various phases of event planning.
• Communicate clearly and professionally with internal and external parties to establish event needs and support.
• Assist with event registration and check-in, mic-running during symposia, catering setup, and other day-of needs.
• Support event preparation, including ordering swag and preparing agendas and materials.
• Create materials geared toward increasing event participation.
• Utilize online systems to track project workflows, registrations, and other event-related information.
• Organize and collect necessary documentation, including receipts and contracts.
• Work closely with the team to ensure events are properly organized and supported.
• Adjust schedule as needed to provide onsite support for events.

Candidate Qualifications

• Previous event support experience required.
• General understanding of the event lifecycle for events of varying sizes.
• Strong professional communication skills and ability to work with internal teams, external parties, and vendors.
• Strong organizational skills and attention to detail.
• Ability to learn new systems quickly and think critically when unexpected situations arise.
• Comfortable using online systems for project tracking, registration, and event workflows.
• Ability to work well as part of a team.
• Flexibility to adjust working hours based on the weekly event schedule.
• Must be comfortable working 100% onsite in Cambridge, MA.
• Familiarity with local vendors in the Boston/Cambridge area or experience establishing vendor relationships is a plus.