SOMA - Temporary Event Assistant

A.T. Still University; Mesa (AZ); On-site; USD 21,000 - 30,000; Part time

Job summary

A.T. Still University in Mesa, AZ is seeking a reliable Temporary Event Assistant to support the coordination and execution of a multi-day event.

The role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly. Responsibilities include setup and teardown, coffee stations, snack distribution, meal service support, placing cards, assisting with the awards dinner, and helping line up students for activities.

Qualifications

• Experience in event or hospitality is a plus, but not required.
• Strong organizational and multitasking abilities.
• Reliable, punctual and able to follow directions.

Responsibilities

• Assist with event setup and breakdown, including preparation of coffee stations and general event areas
• Prepare, restock, and maintain coffee service throughout the day
• Assemble, replenish, and distribute snack baskets
• Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward
• Monitor and restock beverages regularly to ensure consistent availability
• Alphabetize and organize place cards for attendees
• Assist with setup and coordination for the awards dinner
• Distribute place cards during the awards dinner event
• Prepare and assemble script binders as needed
• Assist with organizing and lining up students for event activities
• Distribute reader cards prior to commencement ceremonies
• Assist with preparing white coats
• Assist with distributing white coats
• Other duties as assigned

Skills

Organizational skills

Multitasking

Reliability and punctuality

Positive attitude

Job description

We are seeking a reliable and detail-oriented Temporary Event Assistant to support the coordination and execution of a multi-day event. This role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly.

Key Responsibilities

• Assist with event setup and breakdown, including preparation of coffee stations and general event areas
• Prepare, restock, and maintain coffee service throughout the day
• Assemble, replenish, and distribute snack baskets
• Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward
• Monitor and restock beverages regularly to ensure consistent availability
• Alphabetize and organize place cards for attendees
• Assist with setup and coordination for the awards dinner
• Distribute place cards during the awards dinner event
• Prepare and assemble script binders as needed
• Assist with organizing and lining up students for event activities
• Distribute reader cards prior to commencement ceremonies
• Assist with preparing white coats
• Assist with distributing white coats
• Other duties as assigned

Qualifications

• Strong organizational and multitasking skills
• Ability to work on your feet for extended periods
• Reliable, punctual, and able to follow directions
• Positive attitude and willingness to assist where needed
• Previous event or hospitality experience is a plus, but not required

Physical Requirements

• Ability to lift and carry light to moderate to heavy items
• Comfortable standing, walking, and performing active tasks throughout the day

Additional Information

• Must be available for the full duration of scheduled event days
• One event day will require extended hours until approximately 9:00 PM