Software Asset Management Analyst

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Education reimbursement

401(k) match

Wellness activities

Paid time off

Job summary

Applied Medical in California is seeking a Software Asset Management (SAM) Analyst to independently manage software licensing, compliance, usage analysis and renewal support across publishers.

You will evaluate licensing agreements, optimize license utilization, collaborate with Purchasing, Information Security and IT teams, maintain SAM dashboards, and ensure audit readiness while guiding junior analysts.

Qualifications

• At least three years IT experience with two years in ITAM/SAM.
• Strong understanding of Microsoft licensing models and enterprise agreements.
• Proficiency with Excel (Pivot tables, VLOOKUP, IF) and other Office tools.

Responsibilities

• Evaluate requirements and usage data to develop licensing proposals.
• Analyze licensing agreements for compliance and optimization opportunities.
• Identify underused licenses and recommend harvesting or reallocation.
• Coordinate with Purchasing, InfoSec, and IT teams on license purchases and deployments.
• Perform ongoing license reconciliation and resolve moderately complex issues.
• Maintain SAM repository, dashboards, and key licensing metrics.
• Prepare compliance reports, true-ups, and renewal analyses.
• Serve as point of contact with vendor account representatives.

Skills

ITAM/SAM experience

Microsoft licensing

Excel (Pivot, VLOOKUP)

Analytical thinking

Communication skills

Vendor management

Education

Bachelor's degree in IT/CS or related

Equivalent work experience

Tools

Flexera

SAM Pro

ServiceNow

License management tools

Job description

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Software Asset Management (SAM) Analyst position independently manages software licensing activities for assigned publishers, including license acquisition, compliance reviews, usage analysis and reconciliation, and renewal support. This role evaluates licensing agreements, software usage trends, and internal customer requirements to develop optimization recommendations, strengthen audit readiness, and help Applied Medical maximize the value of its software investments.

Key Responsibilities

• Evaluate internal customer requirements, software usage data, and quantity needs to develop licensing proposals and recommendations.
• Analyze software licensing agreements, enterprise agreements, and vendor contracts for compliance, entitlement accuracy, and optimization opportunities.
• Identify underused licenses and recommend harvesting, reassignment, downgrade, or alternative licensing models to improve utilization and reduce cost.
• Review and manage software requests, clarify requirements, and coordinate with Purchasing, Information Security, and technical teams to support proper license purchase, approval, receipt, and deployment.
• Perform ongoing software license reconciliation for assigned publishers and troubleshoot moderately complex licensing issues independently.
• Maintain and enhance the SAM repository, dashboards, reports, configurations, entitlement records, and key licensing metrics.
• Conduct software compliance reviews, true-ups, and audit-readiness activities; prepare detailed compliance reports, supporting documentation, and renewal analyses.
• Serve as a point of contact for vendor account representatives regarding order details, entitlement questions, and portal access.
• Manage assigned cross-team SAM project tasks and deliverables, provide guidance to newer analysts.

Success in This Role Looks Like

• Maintains accurate license positions and clearly documents entitlements, deployments, consumption, and compliance risk for assigned publishers.
• Identifies actionable opportunities to harvest, reassign, downgrade, or optimize licenses and supports measurable cost avoidance.
• Delivers timely, defensible compliance and renewal analyses that support informed purchasing and negotiation decisions.
• Keeps SAM data, dashboards, reports, and supporting documentation complete, current, and audit ready.
• Builds effective partnerships with internal customers, Purchasing, Information Security, ATS teams, and software vendors.
• Resolves licensing issues with sound judgment, communicates findings clearly, and escalates higher-risk matters appropriately.

Position Requirements

• Bachelor's degree in information technology, computer science, or a related field, or equivalent relevant work experience.
• At least three years of IT experience, including a minimum of two years in IT Asset Management (ITAM) and Software Asset Management (SAM).
• Strong understanding of Microsoft licensing models, licensing research methods, enterprise software agreements, and software license management practices.
• Proficiency with software license management tools, software discovery tools, structured data collection methods, and advanced Microsoft Office skills, particularly Excel (e.g., Pivot tables, VLOOKUP and IF functions), and proficiency with other Microsoft Office tools and Visio.
• Strong analytical, organizational, and problem-solving skills, with consistent attention to detail and effective task tracking.
• Proven ability to organize and prioritize work independently, adjust to changing business needs, and complete accurate work on time.
• Strong written and verbal communication skills and the ability to collaborate effectively with internal partners, customers, technical teams, and vendors.

Preferred

The Following Skills and Attributes Are Preferred

• Experience in related fields of Hardware Asset Management, Service Desk, or IT procurement environments is a plus.
• Substantive knowledge of additional major software vendors (e.g., SAP, Autodesk)
• Proficiency with SAM tools (e.g., Flexera, SAM Pro, etc.) and IT Service Management (ServiceNow)
• Relevant industry certification from IAITAM, such as CSAM or CITAM
• Experience improving SAM processes, dashboards, reporting, repository configurations, or procurement and deployment workflows
• Ability to guide junior analysts and coordinate cross-functional project tasks and deliverables

Benefits

• Competitive compensation range: $80000 - $115000 / year (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.