Software Asset Management Analyst

Encore Technologies; Cincinnati (OH); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Encore Technologies is seeking a knowledgeable ServiceNow ITAM Engineer to join our Asset Management team. You will drive software normalization, support a new validation process, and ensure new software meets standards by a target compliance date while validating grandfathered software.

You will design discovery normalization, manage software inventories in ServiceNow, and develop entitlement workflows. Strong ITIL knowledge and collaboration with internal/external teams are essential.

Qualifications

• Bachelor’s degree in Information Technology, Business Administration, or a related field (or equivalent experience) is preferred.
• Proven experience in IT software asset management, including familiarity with software asset tracking software and procurement processes.
• Strong experience with ServiceNow Software Asset Management (SAM).
• Proven ability to manage software normalization and entitlement processes.
• Familiarity with software discovery tools and data reconciliation practices.
• Experience designing and implementing software validation or compliance processes.
• Familiarity with ITIL and software licensing models.
• Detail-oriented with excellent organizational skills.
• Strong communication skills for collaboration with internal teams and external vendors.
• Experience with IT compliance standards and regulations, including software licensing requirements.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Discovery Model Normalization: Design and implement enterprise software normalization standards to improve data quality, automation, and compliance across the ServiceNow platform.
• Software Model Management: Develop and maintain an inventory of approved software within ServiceNow and align models with discovery.
• Software Entitlement Creation: Design, implement, and optimize enterprise software entitlement models and lifecycle governance strategies.
• Software Validation Process Management: Collaborate on design and rollout of a new software validation process, including timelines and exception handling.
• License Management: Analyze license utilization, develop optimization strategies, and recommend remediation actions to reduce licensing risk and cost.
• Security and Access Control: Assist in implementing access controls and security measures for digital assets.
• Training and Support: Provide training and support to staff involved in software asset management; act as SME for ServiceNow SAM implementations and enhancements.
• Compliance: Ensure SAM practices comply with laws, regulations, and industry standards including environmental and safety regulations.

Skills

Software Asset Management

ServiceNow SAM

ITIL

Communication skills

Detail-oriented

Education

Bachelor's degree in Information Technology, Business Administration, or related field

Tools

Microsoft Office Suite

Software Asset Tracking Software

Procurement tools

Job description

Position Summary

We are seeking a knowledgeable and detail-oriented ServiceNow ITAM (SAM) Engineer to join our Asset Management team with a focus on software asset lifecycle management practices. This role will be responsible for driving software normalization across installation and discovery models, and for supporting the development and implementation of a new software validation process. The ideal candidate will play a key role in ensuring that all new software adheres to defined standards by a target compliance date, while managing the validation of grandfathered software.

Responsibilities

• Discovery Model Normalization: Design and implement enterprise software normalization standards to improve data quality, automation, and compliance across the ServiceNow platform. Create and maintain normalized software publisher names, product names, and versions. Perform technical analysis of software discovery and reconciliation data to improve platform performance.
• Software Model Management: Develop and maintain a comprehensive inventory of approved software within ServiceNow. Establish and maintain alignment between software models and discovery models to support compliance.
• Software Entitlement Creation: Design, implement, and optimize enterprise software entitlement models and lifecycle governance strategies. Ensure compliance with software licensing agreements and regulatory requirements.
• Software Validation Process Management: Collaborate on the design and rollout of a new software validation process, including timelines and exception handling. Identify and evaluate critical process touchpoints to determine opportunities for performance monitoring and quality assurance.
• License Management: Analyze license utilization, develop optimization strategies, and recommend remediation actions to reduce organizational software licensing risk and cost. Develop workflows, automation, and integrations supporting software asset lifecycle management.
• Security and Access Control: Assist in implementing access controls and security measures for digital assets to protect sensitive data and intellectual property.
• Training and Support: Provide training and support to staff members involved in software asset management, helping them understand software asset management policies and procedures. Serve as the technical subject matter expert for ServiceNow SAM implementations and enhancements.
• Compliance: Ensure that software asset management practices comply with relevant laws, regulations, and industry standards including environmental and safety regulations. Maintain organized and accessible documentation related to software asset management processes, procedures, and policies.

Qualifications

• Bachelor’s degree in Information Technology, Business Administration, or a related field (or equivalent experience) is preferred.
• Proven experience in IT software asset management, including familiarity with software asset tracking software and procurement processes.
• Strong experience with ServiceNow Software Asset Management (SAM).
• Proven ability to manage software normalization and entitlement processes.
• Familiarity with software discovery tools and data reconciliation practices.
• Experience designing and implementing software validation or compliance processes.
• Familiarity with ITIL and software licensing models.
• Detail-oriented with excellent organizational skills.
• Strong communication skills for collaboration with internal teams and external vendors.
• Experience with IT compliance standards and regulations, including software licensing requirements.
• Proficiency in Microsoft Office Suite.

Outcomes & Deliverables

• Normalized software discovery and model data.
• Approved software inventory and entitlement records.
• Software validation process framework and rollout plan.
• Audit and compliance reporting mechanisms.

Physical Requirements

• Prolonged periods sitting at a desk and working on the computer.
• Occasional walking between facilities.
• Occasional lifting, pushing, pulling up to 15 lbs.
• Hybrid position - in office and remote workdays.