Soccer Events & Logistics Coordinator

Triton Environmental Consultants, Ltd.; Bradenton (FL); On-site; USD 40,000 - 65,000; Full time

Job summary

IMG Academy is seeking an Operations Coordinator for Soccer to manage daily operational needs, schedules, equipment, and travel for the Soccer program. The role collaborates with coaching staff and operations leadership to ensure efficient execution of training, matches, camps, and showcases.

The ideal candidate will maintain rosters and records, coordinate team logistics, and support event operations while adhering to campus policies. Flexibility for evenings and weekends is required.

Qualifications

• Strong organizational, planning, and time-management skills with exceptional attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced athletic environment.
• Strong interpersonal, written, and verbal communication skills.
• Professional demeanor with the ability to interact effectively with student-athletes, families, coaches, staff, vendors, and external partners.
• Ability to collaborate effectively across departments while maintaining a high level of customer service.
• Strong work ethic, reliability, and a proactive, solutions-oriented approach to daily responsibilities.
• Ability to adapt to changing schedules, operational priorities, and travel requirements.
• Demonstrated ability to follow established processes, maintain accurate records, and handle confidential information appropriately.
• Willingness to work flexible hours, including evenings, weekends, and holidays, as required by program schedules and events.

Responsibilities

• Support the daily operational needs of Soccer Academy teams, ensuring efficient coordination of schedules, resources, equipment, and logistics.
• Maintain accurate team rosters, player databases, participation records, attendance tracking, and operational documentation.
• Assist with coordinating match, tournament, showcase, and training schedules in collaboration with coaching staff and operations leadership.
• Organize, inventory, distribute, and maintain team uniforms, training apparel, soccer equipment, and match-day supplies.
• Coordinate equipment preparation, field setup, and logistical support for training sessions, home matches, tournaments, showcases, camps, clinics, and off-campus competitions.
• Assist with team travel arrangements, including transportation, lodging, itineraries, meal coordination, and expense documentation.
• Track daily camp attendance, maintain participant records, and assist with camp operations and reporting.
• Prepare and distribute operational reports, scheduling updates, team communications, and other administrative materials.
• Support match-day, showcase, and tournament operations, including venue preparation, equipment setup, team check-in, and event coordination.
• Provide operational support to event staff, interns, volunteers, and other personnel during competitions and special events.
• Maintain soccer facility and equipment such as soccer goals, nets, benches, and other coaching equipment.
• Communicate with vendors, transportation providers, tournament organizers, hotels, and other operational partners to coordinate program needs.
• Collaborate with Enrollment, Student Life, Health Services, Facilities, and other campus departments to support student-athlete needs and program operations.
• Work closely with coaching staff, technical leadership, and operations personnel to ensure effective communication and seamless execution of daily activities.
• Assist the Operations Manager and Assistant Director of Operations with purchasing, expense tracking, budget administration, and operational planning.
• Support the onboarding, scheduling, and coordination of seasonal staff, interns, and event personnel.
• Ensure adherence to IMG Academy policies, procedures, safety standards, and applicable governing body regulations.
• Maintain accurate operational records, inventory systems, travel documentation, purchasing records, and event reports.
• Identify operational challenges and proactively communicate potential solutions to improve efficiency and the student-athlete experience.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Interpersonal communication

Customer service

Cross-department collaboration

Problem solving

Adaptability

Confidentiality

Education

Bachelor's degree (Sports Management | Business Administration | Athletics Administration)

Tools

Microsoft Office

Scheduling software

Inventory management systems

Travel management platforms

Database management tools

CPR Certification

Job description

IMG Academy is seeking an Operations Coordinator for Soccer to manage daily operational needs, schedules, equipment, and travel for the Soccer program. The role collaborates with coaching staff and operations leadership to ensure efficient execution of training, matches, camps, and showcases.

The ideal candidate will maintain rosters and records, coordinate team logistics, and support event operations while adhering to campus policies. Flexibility for evenings and weekends is required.