SMFO - Human Resource / HRIS Coordinator

Stella Maris Family Office; Shawnee (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Stella Maris Family Office in Shawnee, Kansas is seeking a Human Resources / HRIS Coordinator to support recruiting, onboarding and employee record administration. This onsite role emphasizes confidentiality and accurate HRIS data management with Paycom among the preferred systems.

You will handle interviews coordination, new hire processing, benefits support, and routine HR reporting while collaborating with the HR team to uphold company policies and core values in a fast-paced environment.

Qualifications

• Bachelor's degree in HR or related field preferred.
• Experience with HRIS systems such as Paycom is preferred.
• 0-2 years HR, administrative, recruiting, or related experience.
• Strong communication and organizational skills.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Recruitment & Onboarding: Post ads, coordinate interviews and assist with background checks.
• Employee Support: Respond to routine employee questions and support lifecycle activities.
• HR Administration & Records: Maintain accurate employee records and HRIS data, conduct audits.
• Benefits Administration: Assist with benefit enrollment and changes, open enrollment support.
• Compliance & Reporting: Assist with HR compliance documentation and routine reports.
• General HR Support: Provide admin support to HR Manager and participate in projects.

Skills

Recruiting

Onboarding

Confidentiality

Communication

HR Policies

Education

Bachelor's degree in Human Resources or related

Tools

Paycom HRIS

Microsoft Office

Job description

Human Resources / HRIS CoordinatorClassification: ExemptPosition Type: Full-timeReports to: Human Resource ManagerWork Location: Shawnee, KansasWork Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.Remote/Hybrid: This is a fully onsite position. Remote or hybrid work is not available.Summary/ObjectiveThe Human Resources / HRIS Coordinator supports the daily operations of the Human Resources Department through recruiting, onboarding, employee record administration, benefits support, and general HR coordination. This role serves as a resource for employees while ensuring HR processes and records are maintained accurately and confidentially.The ideal candidate is organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment. Experience with HRIS systems such as Paycom is preferred.Essential FunctionsRecruitment & OnboardingPost and maintain job advertisements.Coordinate interviews and communicate with candidates.Assist with background checks and employment verifications.Coordinate new hire onboarding and orientation.Ensure completion of required new hire documentation.Maintain applicants and recruiting records within the HRIS.Employee SupportRespond to routine employee questions regarding policies, procedures, and benefits.Provide administrative support for employee lifecycle activities, including onboarding and offboarding.Maintain confidentiality when handling employee information.Foster positive work environment, supporting the company Core Values.HR Administration & RecordsMaintain accurate employee records and personnel files.Enter and update employee information in the HRIS.Manage processes and controls within HRIS.Process HR forms and employment-related documentation.Conduct periodic audits of employee records for accuracy and completeness.Assist with document retention and recordkeeping requirements.Benefits AdministrationAssist employees with benefit enrollment and changes.Coordinate benefit-related paperwork and documentation.Support open enrollment activities.Maintain benefit records within the HRIS.Compliance & ReportingAssist with HR compliance documentation and recordkeeping.Support preparation of routine HR reports.Help ensure personnel records comply with company policies and regulatory requirements.General HR SupportProvide administrative support to the HR Manager and HR team.Participate in HR projects and department initiatives.Attend training and professional development opportunities.Perform other duties as assigned.CompetencyStrong communication and interpersonal skillsExcellent organizational skills and attention to detailAbility to maintain confidentiality and exercise discretionProficiency in Microsoft Office SuiteAbility to prioritize tasks and meet deadlinesAbility to work independently and as part of a teamQualificationsBachelor's degree in Human Resources, Business Administration, or related field preferred.0-2 years of HR, administrative, recruiting, or related experience.Experience with HRIS systems preferred; Paycom experience a plus.Supervisory ResponsibilitiesThere are no supervisory responsibilities with this role.Travel ExpectationsThis position may require occasional overnight travel to other Company branches, though such travel is expected to be infrequent. The ability to travel as needed is essential to support organizational needs.Work Environment & Physical DemandsThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, and copy machines.This is a fully onsite position requiring the employee to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m. Remote or hybrid work is not available.The employee must be able to sit, stand, bend, stoop, reach, and lift up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. The position may require the employee to lift files, open filing cabinets, and bend or stand as necessary.DisclaimerCompensation is commensurate with experience and relevant certifications. Relocation for any position offered is at the discretion of the hiring manager. Applicants must be able to pass a pre-employment drug screening, background screening, and Motor Vehicle Report with favorable results to be considered for employment.The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.