Human Resources / HRIS Coordinator

Stella Maris Family Office; Shawnee (KS); On-site; USD 55,000 - 65,000; Full time

Job summary

Stella Maris Family Office is seeking an HRIS Coordinator to support day-to-day HR operations and HRIS administration in a fully onsite setting. The role emphasizes confidential employee records, recruiting support, onboarding, and benefits coordination in Shawnee, KS.

Responsibilities include posting ads, coordinating interviews, background checks, onboarding, and maintaining HRIS data while ensuring policy compliance and a positive work environment aligned with company values.

Qualifications

• Bachelor’s degree or higher in a related field preferred.
• 0–2 years of HR, administrative, recruiting, or related experience.
• Experience with HRIS systems is preferred.
• Excellent organizational skills and attention to detail required.

Responsibilities

• Post and maintain job advertisements.
• Coordinate interviews and communicate with candidates.
• Assist with background checks and employment verifications.
• Coordinate new hire onboarding and orientation, including required documentation completion.
• Maintain applicants and recruiting records within the HRIS.
• Respond to routine employee questions regarding policies, procedures, and benefits.
• Provide administrative support for employee lifecycle activities, including onboarding and offboarding.
• Foster a positive work environment and support the company Core Values.
• Enter and update employee information in the HRIS.
• Manage HRIS processes and controls.
• Process HR forms and employment-related documentation.
• Assist with HR compliance documentation and recordkeeping.

Skills

Organized

Detail-oriented

Discretion

Communication

Microsoft Office

Prioritization

Teamwork

HR experience

Education

Bachelor's degree in Human Resources

Tools

Paycom

HRIS

Microsoft Office Suite

Job description

The Human Resources / HRIS Coordinator at Stella Maris Family Office supports day-to-day HR operations and HRIS administration. The role focuses on accurate, confidential employee records while providing recruiting, onboarding, and benefits coordination support for the organization in a fully onsite work setting.

Location and Employment Details

• Work location: Shawnee, KS (onsite)
• Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.
• Position type: Full-time
• Classification: Exempt
• Reports to: Human Resource Manager
• Remote or hybrid: Not available (fully onsite)
• Supervisory responsibilities: None
• Salary: USD 55,000 to 65,000 per year

Role Responsibilities

• Post and maintain job advertisements.
• Coordinate interviews and communicate with candidates.
• Assist with background checks and employment verifications.
• Coordinate new hire onboarding and orientation, including required documentation completion.
• Maintain applicants and recruiting records within the HRIS.
• Respond to routine employee questions regarding policies, procedures, and benefits.
• Provide administrative support for employee lifecycle activities, including onboarding and offboarding.
• Foster a positive work environment and support the company Core Values.
• Maintain accurate employee records and personnel files.
• Enter and update employee information in the HRIS.
• Manage HRIS processes and controls.
• Process HR forms and employment-related documentation.
• Conduct periodic audits of employee records for accuracy and completeness.
• Support document retention and recordkeeping requirements.
• Assist employees with benefit enrollment and changes, including benefit-related paperwork and documentation.
• Support open enrollment activities and maintain benefit records within the HRIS.
• Assist with HR compliance documentation and recordkeeping.
• Support preparation of routine HR reports.
• Help ensure personnel records comply with company policies and regulatory requirements.
• Provide administrative support to the HR Manager and HR team.
• Participate in HR projects and department initiatives.
• Attend training and professional development opportunities.
• Perform other duties as assigned.

Required Qualifications

• Organized, detail-oriented, customer-focused approach with ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team.
• 0 to 2 years of HR, administrative, recruiting, or related experience.
• Education: Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).

Preferred Experience and Technologies

• Experience with HRIS systems such as Paycom (preferred).
• Technologies used may include HRIS systems, Paycom, and Microsoft Office Suite.

Travel Expectations

• Occasional overnight travel to other company branches may be required.
• Travel is expected to be infrequent, and the ability to travel as needed is essential.

Work Environment and Physical Demands

• Clerical office setting.
• Regular use of standard office equipment such as computers, phones, and copy machines.
• Must be able to sit, stand, bend, stoop, reach, and lift up to 25 pounds.
• Regularly required to talk or hear.
• Specific vision abilities required, including close vision and ability to adjust focus.
• May require lifting files, opening filing cabinets, and bending or standing as necessary.