Small Claims Division - Scheduling Clerk

Allen-County; Fort Wayne (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Allen County in Fort Wayne, Indiana, is seeking a Scheduling Clerk for the Superior Court Small Claims Division. Under the Magistrate, you will file and schedule new claims, handle aliases, proceedings supplemental, and contempt filings, and prepare the daily court calendar.

This employee-at-will position involves answering phones, guiding visitors, typing orders and docket entries, pulling files, and supporting staff with overtime as needed.

Qualifications

• High School Diploma or GED required.
• Strong customer service skills and ability to handle frequent interruptions.
• Proficiency with Microsoft Office and court software; Quest and Odyssey preferred.
• Strong organizational skills and ability to maintain confidentiality.
• Experience with scanners, copiers, fax machines, and multi-line phones.

Responsibilities

• Schedule all Small Claims hearings.
• Process Alias Claims, proceeding supplemental, and Contempt of Court filings.
• Prepare and review the daily judicial court calendar.
• Answer phones, provide directions, respond to procedural questions.
• Print and post court calendars; type orders and docket entries; pull files.
• Perform other duties as assigned, including overtime.

Skills

Customer service

Organizational skills

Confidentiality

Communication

Office equipment handling

Microsoft Office

Education

High School Diploma or GED

Tools

Quest

Odyssey

Protective order registry

Microsoft Office

Job description

Allen County

Job Description

SCHEDULING CLERK

Department: Superior Court- Small Claims Division FLSA Status: Non-exempt

Classification/Level: B2 Date: 5/2023

Under the direction of the Small Claims Division Magistrate, the Scheduling Clerk is responsible for filing and scheduling new claims. This is an employee-at-will position. This position is covered under the Superior Court Employee Handbook.

ESSENTIAL FUNCTIONS

• Responsible for scheduling all Small Claims hearings.
• Responsible for processing Alias Claims, proceeding supplemental, and Contempt of Court filings.
• Prepares and reviews the daily judicial court calendar.
• Responsible for answering the phones, giving directions, and responding to procedural questions from office visitors.
• Prints and posts court calendars.
• Responsible for typing orders and docket entries and pulling files for claims.
• Performs all other duties as assigned, including overtime as required.

REQUIREMENTS:

• High School Diploma or GED
• Strong customer service skills
• Ability to use Quest, Odyssey, protective order registry, and other court related software preferred
• Strong organizational skills
• Ability to work in the midst of frequent interruptions
• Ability to maintain strict confidentiality
• Ability to use scanner, copier, fax, multi-line telephone and other job related equipment
• Strong computer skills with the ability to use Microsoft Office and other job related software

DIFFICULTY OF WORK:

The Scheduling Clerk routinely schedules Alias Claims, proceeding supplemental, and Contempt of Court filings. Knowledge of prescribed procedures and routines are required when scheduling all Small Claims filings.

RESPONSIBILITY:

The Scheduling Clerk follows standardized practices and procedures when preparing and reviewing the daily judicial court calendar. Errors in work are revealed through adverse effects on subsequent operations.

PERSONAL WORK RELATIONSHIPS:

The Scheduling Clerk works with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public when serving as the Scheduling Clerk for the Small Claims Division of Allen County Superior Court.

WORKING CONDITIONS:

The Scheduling Clerk works in a standard office setting with frequent sitting and some lifting of up to twenty pounds, bending, pushing and/or pulling loads, reaching over head, kneeling, and crawling. Some typing, monitoring equipment, and exposure to noise and frequent attention to detail are to be expected.

SUPERVISION:

None

LICENSING:

None

IMMEDIATE SUPERVISOR:

Small Claims Magistrate

HOURS:

Monday-Friday; 37.5 hours/week; Overtime as required

EEO CATEGORY:

0106

WORKERS’S COMP CODE:

8820