Sleep Clinic Operations Coordinator

University of Washington; Seattle (WA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Close proximity to public transport

Job summary

Harborview Sleep Clinic is seeking a Program Coordinator/Scheduler to manage referrals, schedule sleep clinic visits and sleep studies, and handle necessary pre-authorization with insurance carriers. This on-site, full-time role supports coordination with interdisciplinary staff and requires attention to urgent scheduling needs.

Responsibilities include managing EPIC templates, responding to In Basket messages, coordinating follow-up studies, and handling related duties to ensure timely patient

Qualifications

• High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration

Responsibilities

• Manages referrals from various departments/divisions and schedules sleep clinic visits (new and return) and sleep study appointments in a complete and timely manner.
• Special attention is required for urgent and pre-operative studies so as to schedule these patients prior to surgery.
• Pre-authorization and contacting insurance carriers as required. Provide patients with explanation of coverage and co-payments.
• Obtaining outside medical records.
• Contact/interface with various Durable Medical Equipment companies to arrange for delivery of ordered supplies and equipment.
• Manage Provider templates and schedules via EPIC application.
• Manage, review and respond to EPIC In Basket messages in a timely manner.
• Communicate with interdisciplinary clinical staff from HMC and outside facilities, patients and caregivers.
• Coordinate and schedule follow-up sleep study appointments.
• Other assigned duties

Education

High school graduation or equivalent

Two years of related program experience

Job description

Harborview Sleep Clinic is seeking a Program Coordinator/Scheduler to manage referrals, schedule sleep clinic visits and sleep studies, and handle necessary pre-authorization with insurance carriers. This on-site, full-time role supports coordination with interdisciplinary staff and requires attention to urgent scheduling needs.

Responsibilities include managing EPIC templates, responding to In Basket messages, coordinating follow-up studies, and handling related duties to ensure timely patient