Site Project Admin & Document Control Specialist

Automatic Data Processing, Inc.; Lake Charles (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Relocation assistance

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short/long-term disability

Paid holidays

Vacation

Sick time

Job summary

Louisiana Bridge Builders is seeking a Project Administrative Assistant to support Safety, Environmental, and Quality teams at the Westlake, LA project site office. The role emphasizes documentation control, regulatory submissions, and coordination of project records.

Responsibilities include scheduling, preparing correspondence, and maintaining records while ensuring compliance with company standards. This position requires flexibility to support audits and various project needs on-site.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of administrative, document control, technical writing or related experience preferred.
• Experience supporting safety, environmental, quality, construction, engineering, or industrial operations is preferred.

Responsibilities

• Provide administrative support to Safety, Environmental, and Quality personnel, including scheduling meetings, preparing correspondence, maintaining calendars, and organizing departmental records.
• Maintain electronic and hard-copy document control systems in accordance with company procedures, client requirements, and regulatory standards.
• Assist with the preparation, formatting, editing, and issuance of technical reports, procedures, plans, audits, inspections, presentations, and regulatory submissions.
• Review documents for formatting consistency, completeness, grammar, and adherence to company standards.
• Compile and maintain project records including training documentation, certifications, inspection reports, incident reports, corrective actions, permits, quality records, environmental compliance documentation, and audit files.
• Assist with maintaining contractor and employee compliance documentation.
• Coordinate document distribution and ensure personnel have access to current revisions of procedures, forms, specifications, and project requirements.
• Support internal and external audits by gathering documentation and maintaining audit records.
• Perform general office and clerical duties as needed.
• Performing all other duties and responsibilities as assigned.

Skills

Communication

Organization

Document management

Technical writing

Regulatory compliance

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Louisiana Bridge Builders is seeking a Project Administrative Assistant to support Safety, Environmental, and Quality teams at the Westlake, LA project site office. The role emphasizes documentation control, regulatory submissions, and coordination of project records.

Responsibilities include scheduling, preparing correspondence, and maintaining records while ensuring compliance with company standards. This position requires flexibility to support audits and various project needs on-site.