Site Operations & Programs Coordinator

CAE USA; Altus (OK); On-site; USD 48,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Work-life balance emphasis

Professional development and growth

Job summary

CAE USA is seeking an experienced administrative professional to support the C-17 Training System program, FTU, TSSC, and the Altus site. You will manage daily operations, coordinate safety and site-security duties, and handle confidential records while interfacing with program leaders and external stakeholders.

The role requires strong organizational skills, the ability to manage multiple priorities, and proficiency with MS Office tools.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of five years of experience supporting site operations, program coordination, office management, or related functions.
• Experience coordinating multiple priorities, stakeholders, records, and time-sensitive requirements.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling sensitive or confidential information.
• Ability to meet security, system-access, and training requirements.

Responsibilities

• Support daily operations for the C-17 Training System program, FTU, TSSC, and Altus site.
• Coordinate site functions including safety, Site Security Manager duties, DISS account-holder responsibilities, and Building Custodian needs.
• Monitor priorities, deadlines, and action items to ensure follow-through.
• Coordinate meetings, schedules, site activities, leadership engagements, and events.
• Serve as point of contact for site personnel, program leaders, internal departments, and external stakeholders.
• Prepare reports, presentations, correspondence, meeting materials, and leadership updates.
• Track budgets, expenses, records, and operational data.
• Maintain confidential business, employee, security, and program records.
• Research, compile, and organize information to support leadership decisions.
• Identify issues affecting site operations and coordinate with stakeholders to resolve.
• Assist with meetings, conferences, employee events, and site initiatives.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent work

Initiative

Problem solving with stakeholders

Education

High school diploma

Associate or Bachelor's preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

CAE USA is seeking an experienced administrative professional to support the C-17 Training System program, FTU, TSSC, and the Altus site. You will manage daily operations, coordinate safety and site-security duties, and handle confidential records while interfacing with program leaders and external stakeholders.

The role requires strong organizational skills, the ability to manage multiple priorities, and proficiency with MS Office tools.