Site Administrator

CAE Inc; Altus (OK); On-site; USD 52,000 - 72,000; Full time

Job summary

CAE USA Inc. in Altus, OK, is seeking an experienced administrator to support the C-17 TS program, FTU, and TSSC operations on-site.

The role includes coordinating site activities, preparing leadership communications, and ensuring secure handling of sensitive information across the Altus site. The ideal candidate has strong organizational and multitasking abilities, experience with Microsoft Office, and a proven track record of coordinating multiple priorities in a fast-paced defense

Qualifications

• Experience supporting site operations, program coordination, office management, or related functions.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle sensitive or confidential information.
• Ability to meet security and training requirements for the role.

Responsibilities

• Support daily operations for the C-17 Training System program, FTU, TSSC, and Altus site.
• Coordinate site functions including safety, Site Security Manager responsibilities, DISS account-holder duties, and Building Custodian requirements.
• Monitor operational priorities, deadlines, and action items to ensure appropriate follow-through.
• Coordinate meetings, schedules, site activities, leadership engagements, and business events.
• Serve as a point of contact for site personnel, program leaders, internal departments, and external stakeholders.
• Prepare reports, presentations, correspondence, meeting materials, and leadership updates.
• Track departmental budgets, expenses, records, and assigned operational data.
• Maintain confidential business, employee, security, and program records.
• Research, compile, and organize information to support leadership decisions.
• Identify issues affecting site operations and coordinate with the appropriate stakeholders to support resolution.
• Assist with meetings, conferences, employee events, and site initiatives.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Confidential information handling

Time management

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Job description

Who We Are: CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness. CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed. What We Have to Offer: Comprehensive and competitive benefits package and flexibility that promotes work-life balance A work environment where all employees are valued, respected and safe Freedom to succeed by enabling team members to deliver, take initiatives and make decisions Recognition, professional development, advancement and having fun!

Summary Performs advanced administrative duties requiring a good working knowledge of CAE's operations and a detailed knowledge of the Airlift/Tanker Center of Excellence, C-17 TS program, and C-17 Formal Training Unit (FTU) and TSSC operations. Provides overall support to the C-17 TS program, FTU, and TSSC managers as well as the rest of the Altus staff. Performs several functions for the C-17 TS program and Altus site (e.g., safety, Site Security Manager, DISS Account Holder, Building Custodian, etc.).

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support daily operations for the C-17 Training System program, FTU, TSSC, and Altus site.
• Coordinate assigned site functions, including safety activities, Site Security Manager responsibilities, DISS account-holder duties, and Building Custodian requirements.
• Monitor operational priorities, deadlines, and action items to ensure appropriate follow-through.
• Coordinate meetings, schedules, site activities, leadership engagements, and business events.
• Serve as a point of contact for site personnel, program leaders, internal departments, and external stakeholders.
• Prepare reports, presentations, correspondence, meeting materials, and leadership updates.
• Track departmental budgets, expenses, records, and assigned operational data.
• Maintain confidential business, employee, security, and program records.
• Research, compile, and organize information to support leadership decisions.
• Identify issues affecting site operations and coordinate with the appropriate stakeholders to support resolution.
• Assist with meetings, conferences, employee events, and site initiatives.
• Perform other duties as assigned.

Qualifications and Education Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of five years of experience supporting site operations, program coordination, office management, business operations, or a related function.
• Experience coordinating multiple priorities, stakeholders, records, and time-sensitive requirements.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling sensitive or confidential information.
• Ability to meet applicable security, system-access, and training requirements associated with the position.

Preferred Skills

• Strong organizational, communication, and interpersonal skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong attention to detail and consistent follow-through.
• Ability to manage competing priorities in a fast-paced operational environment.
• Professionalism and discretion when handling confidential or security-related information.
• Experience supporting military, aviation, defense, training, or government-contracting operations.
• Familiarity with DISS, site-security requirements, safety coordination, or facility operations.
• Strong problem-solving and stakeholder-service skills.

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources. Incumbent must be eligible for DoD Personal Security Clearance. Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is an on-site position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Moderate to high levels of stress, associated with technical, schedule, and customer issues. Must be able to work flexible hours and overtime as needed, including occasional weekends. Must be able to sit and operate a personal computer for long periods of time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change as assigned.

Equal Opportunity Employer

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws. Position Type Regular. CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success.

Data Privacy and Candidate Contact

Data Privacy Privacy Statement | CAE. As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success. As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive. We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally. Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.