On-Site Construction Admin & Office Coordinator

VetJobs; Aiken (SC); On-site; USD 40,000 - 55,000; Full time

Job summary

Hensel Phelps is seeking a Jobsite Administrator for an on-site role in Aiken, SC. This position supports multiple departments region-wide, provides front-desk services, handles payroll and invoices, and assists with onboarding via UKG Onboarding.

The role requires an associate degree (preferred), 2+ years of administrative experience, proficiency in MS Word/Excel/Outlook, and strong communication and organizational skills. Notary certification must be obtained within 60 days of hire.

Qualifications

• Associate degree preferred.
• 2+ years administrative experience.
• Proficiency in Word, Excel, and Outlook.
• Excellent oral and written communication skills; customer service oriented.
• Notary certification within 60 days of hire.

Responsibilities

• Greet visitors and manage check-in via visitor management system.
• Answer the central phone line and direct calls to appropriate personnel.
• Provide administrative support to office executives, Estimating, Marketing and Operations departments.
• Manage and update the regional calendar and coordinate conference room scheduling.
• Compose and manage routine correspondence to all levels of personnel.
• Maintain office machines, equipment, and supplies; conduct regular inventory.
• Submit payroll weekly for all office personnel and process invoices.
• Check and distribute mail daily.
• Coordinate building security access and parking; manage badging and renewals.
• Schedule travel arrangements and hotel accommodations for executives and staff; assist events.
• Oversee company fleet records; vehicle registrations and insurance.
• Assist with New Hire onboarding via UKG Onboarding.

Skills

Communication skills

Customer service

Organized

Notary certification

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Hensel Phelps is seeking a Jobsite Administrator for an on-site role in Aiken, SC. This position supports multiple departments region-wide, provides front-desk services, handles payroll and invoices, and assists with onboarding via UKG Onboarding.

The role requires an associate degree (preferred), 2+ years of administrative experience, proficiency in MS Word/Excel/Outlook, and strong communication and organizational skills. Notary certification must be obtained within 60 days of hire.