Site Logistics Coordinator

GEICO; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company is seeking a Site Coordinator to manage logistics and events in Tampa, FL. This role involves coordinating budgets, planning events, and maintaining communication channels. The ideal candidate will have strong project management skills and a background in event planning. In-office presence is required 4-5 days a week.

Qualifications

• Preferred 2-4 years of event planning/logistics experience.
• Ability to work independently and in a team.

Responsibilities

• Coordinates budget for Site team and maintains professional calendars.
• Plans events of various sizes, including researching and budgeting.
• Maintains SharePoint site for meetings, events, and reporting.

Skills

Communication

Project Management

Problem Solving

Attention to Detail

Multi-tasking

Education

Bachelor's Degree

Tools

Microsoft Suite

Job description

Under general supervision, coordinates site logistics and events to drive engagement and experiences.

Essential Functions:

1. Coordinates budget for Site team in location.
2. Maintains professional calendars and makes appointments as instructed. Attends meetings and transcribes minutes.
3. Composes and distributes meeting notes, routine correspondence, presentation materials, and reports.
4. Handles requests from multiple departments. Receives, reviews, and forwards departmental invoices for processing.
5. Maintains and orders inventory of office supplies. Performs ad-hoc requests such as ordering bereavement flowers, updating Law Posters, mail handling, and more.
6. Coordinates space planning, neighborhood planning, office space planning, and overall office space management in tandem with site manager and local leaders.
7. Coordinates and plans events of various sizes, including researching, budgeting, and implementation.
8. Develops newsletters for location communication. Maintains SharePoint site for meetings, events, and reporting.
9. Coordinates and maintains social media, in-office visual, and digital marketing (TVs, signage, invites, merchandise).
10. Tracks events by gathering photos, RSVPs, and providing engagement reports.
11. Adheres to the Code of Conduct, company policies, and operating principles.
12. Meets attendance standards at the business location to perform job functions and facilitate interaction with management and colleagues.
13. Meets the specified requirements below.

Minimum Requirements:

• Ability to perform essential functions with or without accommodations, including seeing, hearing, typing, and speaking.
• Ability to work independently and in a team.
• Ability to multi-task.
• Ability to learn and apply large amounts of technical and procedural information.
• Effective verbal and written communication skills.
• Relevant experience in associate engagement, project management, and problem-solving.
• Excellent interpersonal, verbal, and written communication skills.
• Strong attention to detail.
• Ability to work efficiently in a dynamic and ambiguous environment.
• Ability to operate with urgency and prioritize work.
• Preferred 2-4 years of event planning/logistics experience.
• Strong Microsoft Suite skills (Excel, Word, etc.).
• Preferred Bachelor's degree.

In-office requirements: 4-5 days per week. Position located in Dallas, TX and Tampa, FL.

At this time, GEICO will not sponsor new applicants for employment authorization for this position.