Site Coordinator

University of the Incarnate Word; San Antonio (TX); Hybrid; USD 37,000 - 46,000; Full time

Job summary

University of the Incarnate Word seeks a Site Coordinator to support 3rd and 4th year osteopathic medical students. The role reports to the Clinical Administrative Support Manager and will operate from the UIW School of Osteopathic Medicine Office at Brooks City Base, with remote work up to 2 days/week after 6–12 months.

Typical duties include coordinating office tasks, maintaining communications, and ensuring strong customer service while supporting students in a complex academic environment.

Qualifications

• Associates Degree or 60 college hours required.
• Four (4) years of relevant experience in a complex office setting.

Responsibilities

• Support 3rd and 4th year osteopathic medical students.
• Reports to Clinical Administrative Support Manager.

Skills

MS Office

Communication

Organization

Multitasking

Customer service

Teamwork

Diversity awareness

Education

Associates Degree or 60 college hours

Job description

Position Summary

The Site Coordinator is responsible for supporting 3rd and 4th year osteopathic medical students in the School of Osteopathic Medicine. The Site Coordinator reports to the Clinical Administrative Support Manager.

UIW Mission

The School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery, and innovation.

This position will work out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location. Note that this position is eligible for remote work up to 2 days per week after 6-12 months of successful employment.

This is an internal opening and only existing employees of UIW are eligible to apply.

Knowledge Skills And Abilities

• Proficiency in MS Outlook, Word, Excel, or similar systems.
• Excellent communication skills, verbal, written, and interpersonal.
• Excellent organization skills; detail orientated.
• Ability to mange multiple priorities which may shift with little notice.
• Strong customer service skills.
• Ability to effectively work in a team environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Associates Degree or 60 college hours. Note that up to two (2) years of additional relevant experience will be considered for up to two (2) years of education.

Required Work Experience

Four (4) years of relevant experience in a complex office setting. Note that up to two (2) years of additional education will be considered for up to two (2) years of experience.

Preferred Qualifications

• Experience working in student support within higher education.
• Experience working with learning management systems.
• Experience with database management.

Required Certifications, Licenses Or Registrations

None specified.

Work Hours

Typical Monday through Friday 8am to 5pm with occasional extended hours/weekends to meet departmental needs.

Physical Demands

• Ability to lift up to 25lbs of office/event materials.
• Ability to reach overhead, bend, and squat to retrieve office/event materials.
• Ability to push/pull event carts holding up to 40 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, clinical residents, and potential/current students, as well as attend meetings on and off campus.

Posting Number: AS2310PO

Job Type: Full Time

Job Category: Staff (non-exempt)

Desired Start Date: 10/01/2026

Position End Date (if Temporary)

Reports To: Clinical Administrative Support Manager

Salary: $41,500 Annualized

Open Date: 09/09/2026

Close Date: 09/18/2026

Open Until Filled: No

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).