UIW Community Clinic Office Assistant

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 16,531 - 19,286; Part time

Job summary

The University of the Incarnate Word is seeking a UIW Community Clinic Office Assistant to support clinic operations, supervise staff, and assist students and patients.

This part-time role offers flexible days with primary hours on Tuesdays or Thursdays 12:15 pm–5:00 pm. Applicants must be current UIW School of Rehabilitation Sciences students and capable of lifting up to 20 lbs. Spanish language ability is preferred.

Qualifications

• Display professional behavior.
• Initiative in completing clinic tasks.
• Exercise confidentiality when providing information to staff, students, patients/clients, and external stakeholders regarding HIPAA protected information.
• Ability to work effectively with individuals from diverse communities and cultures.
• Adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Responsibilities

• Provide support services for UIW Community Clinic.
• Act as the UIW Community Clinic Floor Manager to perform opening and closing procedures for the clinic.
• Demonstrate effective communication with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
• Perform opening and closing procedures for the clinic.
• Facilitate all aspects of clinic function.
• Maintain inventory of office supplies.
• Communicate with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
• Perform other duties as assigned.

Skills

Professional behavior

HIPAA confidentiality

Effective communication

Diversity & inclusion

Spanish language (preferred)

Education

UIW School of Rehabilitation Sciences student

Job description

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title UIW Community Clinic Office Assistant

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The UIW Community Clinic Office Assistant will act as the UIW Community Clinic Floor Manager to assist in supervising physical therapist(s), clinic administrators, students, and patients/clients with all clinic duties. The UIW Community Clinic Office Assistant reports to the UIW Community Clinic Lead.

Essential Functions

• Provide support services for UIW Community Clinic.
• Act as the UIW Community Clinic Floor Manager to perform all opening and closing procedures for the clinic.
• Demonstrate effective communication with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
• Perform all opening and closing procedures for the clinic.
• Facilitating all aspects of clinic function.
• Maintain inventory of office supplies.
• Effectively communicate with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
• Perform other duties as assigned.

Knowledge Skills and Abilities

• Display professional behavior.
• Initiative in completing clinic tasks.
• Exercise confidentiality when providing information to staff, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations, when discussing HIPAA protected information.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Must be a current UIW School of Rehabilitation Sciences student.

None.

Preferred Qualifications

• Previous work experience in an office/clinic setting.
• Ability to speak Spanish.

None.

Work Hours

Flexible schedule, with primary hours on Tuesdays or Thursdays 12:15 pm – 5:00 pm (hiring 4 positions – 2 for Tuesdays and 2 for Thursdays). Note – we will work around your scheduled time as a student in the clinic for patient care.

Physical Demands

Ability to lift 20 lbs.

Posting Number

Posting Number STU1597PO

Number of Vacancies

Number of Vacancies 3

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 06/08/2026

Multi-Hire Pool Yes

Reports to

Reports to UIW Community Clinic Lead

Salary $13/hour

Open Date

Open Date 05/28/2026

Open Until Filled Yes

Open Date 05/28/2026

Open Until Filled Yes

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Unofficial Transcripts 1
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you currently a student in the UIW School of Rehabilitation Sciences?
  • No
  • Yes
• * Are you bilingual in Spanish?
  • Yes
  • No