Site Contracts & Budget Specialist, Clinical Trials

Emerald Clinical Trials Inc.; Northern (KY); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Flexible work

Career development

Wellbeing

Job summary

Emerald Clinical Trials Inc. is seeking a Site Contracts Specialist to join the Clinical Management Team. The role negotiates, executes, and manages clinical trial agreements and budgets to accelerate study start-up and site activation.

You will collaborate with sponsors, sites, legal teams, and internal stakeholders to ensure timely, compliant contract delivery. This position offers exposure to global studies, working across multiple countries, with responsibilities spanning negotiation,

Qualifications

• Bachelor's degree or equivalent qualification in a scientific, healthcare, legal, business, or related discipline.
• Previous experience within a CRO, pharmaceutical company, or clinical research environment.
• Proven experience in site contract negotiation and budget management for clinical trials.
• Strong understanding of clinical research processes, study start-up activities, and site activation requirements.
• Working knowledge of ICH-GCP guidelines and applicable regulatory requirements.
• Excellent negotiation, communication, and stakeholder management skills.
• Ability to review and interpret contractual, legal, financial, and operational documentation.
• Experience working across multiple countries and cultures is highly desirable.

Responsibilities

• Prepare, review, negotiate, and manage clinical trial agreements, amendments, and associated contract documentation.
• Develop, negotiate, and manage site budgets within approved sponsor parameters.
• Act as a primary liaison between sponsors, investigative sites, legal teams, and internal stakeholders regarding contract and budget activities.
• Ensure contracts and budgets are executed within agreed study timelines and project milestones.
• Maintain contract management systems, trackers, templates, and documentation to support compliance and transparency.
• Review contractual documents to ensure accuracy, completeness, and alignment with applicable regulations, sponsor requirements, and company policies.
• Monitor contract status and proactively identify and resolve negotiation roadblocks.
• Support site payment activities and coordinate accurate and timely invoicing processes.
• Assist with country and site start-up activities, document collection, and study maintenance as required.
• Ensure all contract-related documentation is appropriately filed and maintained throughout the study lifecycle.
• Participate in project meetings and provide updates on contract and budget progress.
• Support quality initiatives, audits, inspections, and process improvement activities.
• Contribute to the ongoing development of systems, tools, and best practices across contract and budget management functions.

Skills

Site contract negotiation

Budget management

Stakeholder management

Regulatory compliance

ICH-GCP knowledge

Education

Bachelor's degree or equivalent

Tools

CTMS platforms

Contract management systems

Microsoft Office

Job description

Emerald Clinical Trials Inc. is seeking a Site Contracts Specialist to join the Clinical Management Team. The role negotiates, executes, and manages clinical trial agreements and budgets to accelerate study start-up and site activation.

You will collaborate with sponsors, sites, legal teams, and internal stakeholders to ensure timely, compliant contract delivery. This position offers exposure to global studies, working across multiple countries, with responsibilities spanning negotiation,