Site Contracts Specialist

Emerald Clinical Trials Inc.; Northern (KY); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Flexible work

Career development

Wellbeing

Job summary

Emerald Clinical Trials Inc. is seeking a Site Contracts Specialist to join the Clinical Management Team. The role negotiates, executes, and manages clinical trial agreements and budgets to accelerate study start-up and site activation.

You will collaborate with sponsors, sites, legal teams, and internal stakeholders to ensure timely, compliant contract delivery. This position offers exposure to global studies, working across multiple countries, with responsibilities spanning negotiation,

Qualifications

• Bachelor's degree or equivalent qualification in a scientific, healthcare, legal, business, or related discipline.
• Previous experience within a CRO, pharmaceutical company, or clinical research environment.
• Proven experience in site contract negotiation and budget management for clinical trials.
• Strong understanding of clinical research processes, study start-up activities, and site activation requirements.
• Working knowledge of ICH-GCP guidelines and applicable regulatory requirements.
• Excellent negotiation, communication, and stakeholder management skills.
• Ability to review and interpret contractual, legal, financial, and operational documentation.
• Experience working across multiple countries and cultures is highly desirable.

Responsibilities

• Prepare, review, negotiate, and manage clinical trial agreements, amendments, and associated contract documentation.
• Develop, negotiate, and manage site budgets within approved sponsor parameters.
• Act as a primary liaison between sponsors, investigative sites, legal teams, and internal stakeholders regarding contract and budget activities.
• Ensure contracts and budgets are executed within agreed study timelines and project milestones.
• Maintain contract management systems, trackers, templates, and documentation to support compliance and transparency.
• Review contractual documents to ensure accuracy, completeness, and alignment with applicable regulations, sponsor requirements, and company policies.
• Monitor contract status and proactively identify and resolve negotiation roadblocks.
• Support site payment activities and coordinate accurate and timely invoicing processes.
• Assist with country and site start-up activities, document collection, and study maintenance as required.
• Ensure all contract-related documentation is appropriately filed and maintained throughout the study lifecycle.
• Participate in project meetings and provide updates on contract and budget progress.
• Support quality initiatives, audits, inspections, and process improvement activities.
• Contribute to the ongoing development of systems, tools, and best practices across contract and budget management functions.

Skills

Site contract negotiation

Budget management

Stakeholder management

Regulatory compliance

ICH-GCP knowledge

Education

Bachelor's degree or equivalent

Tools

CTMS platforms

Contract management systems

Microsoft Office

Job description

Who We Are

Emerald Clinical Trials is a global leader in clinical research, partnering with over 160 biotech companies and 15 of the world's top 20 pharmaceutical firms. Headquartered in Singapore, we combine scientific excellence with operational expertise to deliver end-to-end clinical trial solutions across all phases, including Phase I-IV and real-world studies.

With over 25 years of experience and a world-renowned focus in renal research, Emerald Clinical has helped drive medical breakthroughs through deep scientific insight, operational excellence, and an unwavering commitment to quality.

Global Expertise. Local Insight. Real Impact.

Our 800+ employees across Asia-Pacific, Europe, and the Americas work together to accelerate clinical development through stronger site partnerships, deeper patient engagement, and innovative trial delivery. At Emerald Clinical, we are passionate about advancing science and improving outcomes for patients worldwide.

About the Role

The Site Contracts Specialist is a key member of the Clinical Management Team at Emerald Clinical. This role is responsible for supporting the timely negotiation, execution, and management of clinical trial agreements, budgets, and associated documentation to facilitate efficient study start-up and site activation. The position works closely with sponsors, investigative sites, legal teams, and study start-up stakeholders to ensure contracts are delivered accurately, compliantly, and within agreed timelines.

This is an exciting opportunity for a contract and budget negotiation professional who thrives in a fast-paced clinical research environment and enjoys collaborating with global stakeholders to deliver successful clinical studies.

Your Responsibilities

• Prepare, review, negotiate, and manage clinical trial agreements, amendments, and associated contract documentation.
• Develop, negotiate, and manage site budgets within approved sponsor parameters.
• Act as a primary liaison between sponsors, investigative sites, legal teams, and internal stakeholders regarding contract and budget activities.
• Ensure contracts and budgets are executed within agreed study timelines and project milestones.
• Maintain contract management systems, trackers, templates, and documentation to support compliance and transparency.
• Review contractual documents to ensure accuracy, completeness, and alignment with applicable regulations, sponsor requirements, and company policies.
• Monitor contract status and proactively identify and resolve negotiation roadblocks.
• Support site payment activities and coordinate accurate and timely invoicing processes.
• Assist with country and site start-up activities, document collection, and study maintenance as required.
• Ensure all contract-related documentation is appropriately filed and maintained throughout the study lifecycle.
• Participate in project meetings and provide updates on contract and budget progress.
• Support quality initiatives, audits, inspections, and process improvement activities.
• Contribute to the ongoing development of systems, tools, and best practices across contract and budget management functions.

About You

• Bachelor's degree or equivalent qualification in a scientific, healthcare, legal, business, or related discipline.
• Previous experience within a CRO, pharmaceutical company, or clinical research environment.
• Proven experience in site contract negotiation and budget management for clinical trials.
• Strong understanding of clinical research processes, study start-up activities, and site activation requirements.
• Working knowledge of ICH-GCP guidelines and applicable regulatory requirements.
• Excellent negotiation, communication, and stakeholder management skills.
• Ability to review and interpret contractual, legal, financial, and operational documentation.
• Strong attention to detail with exceptional organizational and project coordination skills.
• Experience working across multiple countries and cultures is highly desirable.
• Comfortable working with contract management systems, CTMS platforms, and Microsoft Office applications.
• Demonstrated ability to work independently while collaborating effectively within cross-functional teams.
• A proactive, solutions-focused mindset with the ability to manage competing priorities in a fast-paced environment.

Why Join Us?

At our core, Emerald Clinical is committed to transforming clinical research by putting people first, both patients and our employees. Joining Emerald means becoming part of a global team dedicated to delivering better research and better healthcare outcomes.

Here’s what makes us stand out:

• Purpose-Driven Work: Contribute to clinical trials that improve lives globally, particularly in renal, cardiometabolic, and oncology research.
• Global Reach, Local Expertise: Work alongside industry experts across multiple regions while maintaining strong local connections.
• Collaboration and Innovation: Be part of a culture that values knowledge-sharing, teamwork, and continuous improvement.
• Scientific Excellence: Join an organization recognized for delivering high-quality clinical research solutions to leading biotech and pharmaceutical companies.

What We Offer

We believe exceptional work happens when people feel valued and supported. That’s why we offer:

• Competitive Compensation: Salary and benefits package aligned with your skills and experience.
• Flexible Working: Remote or hybrid working options dependent on location and business requirements.
• Career Development: Access to learning opportunities, mentorship, and global career pathways.
• Employee Wellbeing: Initiatives designed to support work-life balance, health, and engagement.
• Global Exposure: Work on international studies with leading sponsors across diverse therapeutic areas.
• Collaborative Culture: A supportive environment where your expertise and contributions are recognized and valued.

Emerald Clinical is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The expected salary range for this position is $75,000 - $110,000 per year, depending on experience and qualifications.