Site Administrator - Construction Billing & Admin

EMCOR Group, Inc.; Stillwater (OK); Hybrid; USD 35,000 - 52,000; Full time

Job summary

EMCOR Group, Inc. is seeking a Site Administrator for a job-site located in Stillwater, OK. Performs both Office Administration and processing functions in an office or client site setting.

Responsibilities include typing daily T&M time sheets, preparing invoices, processing time off requests, creating cost codes, ordering materials, and assisting with billing. The role requires strong organization and communication skills to support jobsite operations.

Qualifications

• Associates Degree in business administration, safety or related field preferred.
• Conduct business interactions with a positive attitude and high professionalism.
• Proficient MS Word, Excel, Outlook; basic data entry and invoicing skills.

Responsibilities

• Type daily T&M time sheets by cost code from foreman time sheets.
• Prepare weekly group time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order construction consumables and safety supplies.
• Compile signed time sheets for billing and assist with invoices.

Skills

MS Word

Excel

Outlook

Database management

Interpersonal communication

Attention to detail

Organization

Follow-up

Education

Associates Degree in business administration, safety or related field

Tools

Timberline

Job description

EMCOR Group, Inc. is seeking a Site Administrator for a job-site located in Stillwater, OK. Performs both Office Administration and processing functions in an office or client site setting.

Responsibilities include typing daily T&M time sheets, preparing invoices, processing time off requests, creating cost codes, ordering materials, and assisting with billing. The role requires strong organization and communication skills to support jobsite operations.