Site Administrator - Stillwater, OK

EMCOR; Oklahoma City (OK); On-site; USD 38,000 - 46,000; Full time

Job summary

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job-site in Stillwater, OK. This role combines office administration with project support, ensuring accurate timekeeping, billing preparation, and efficient document management on site.

You will coordinate with foremen, manage cost documents, assist employees with pay stubs and HR questions, and help with invoices and expense forms while maintaining a positive, professional presence in a busy field office.

Qualifications

• Associates Degree in business administration, safety or related field preferred.
• MS Word, Excel, Outlook and database management skills required.
• Strong interpersonal communication, attention to detail, organization and follow-up skills.
• Clean driving record required.

Responsibilities

• Type daily T&M time sheets by cost code from foreman time sheets.
• Prepare weekly group time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order construction consumables and safety supplies.
• Compile signed time sheets for billing.
• Assist with preparing invoices.
• Prepare credit card and cash expense forms.
• Assist employees with pay stubs and HR questions.
• Approve invoices in document management.
• Run cost reports in Timberline.
• May pick up items from suppliers (Lowes, Fastenal).
• Other duties as assigned.

Skills

MS Word

MS Excel

Outlook

Database management

Interpersonal communication

Attention to detail

Organization skills

Follow-up skills

Clean driving record

Education

Associates degree in business administration or safety

Tools

Timberline

Job description

About Us

We perform installation, rigging, millwrighting, and maintenance for manufacturing and industrial markets across the Southeast.

Job Summary

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job-site located in Stillwater, OK. Performs both Office Administration and processing functions in an office or client site setting.

Essential Duties & Responsibilities

• Type daily T&M time sheets by cost code from the foreman time sheets.
• Prepare weekly group time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order miscellaneous construction consumables, materials and safety supplies.
• Compile all signed time sheets for billing.
• Assist with preparing billing invoices.
• Prepare credit card and cash expense forms.
• Assist employees with questions (accessing pay stubs, insurance, 401k or other miscellaneous HR questions).
• Approving invoices in document management.
• Run various cost reports as needed in Timberline.
• May need to pick up hot items from Lowes, Fastenal, etc.
• Other duties as assigned.

Qualifications

• Conduct business and interactions with a positive attitude that projects the highest levelof professionalism.
• Associates Degree in business administration, safety or related field preferred.
• Computer skills to include MS Word, Excel, Outlook, database management.
• Basic clerical skills to include data entry, report preparation, file maintenance, scheduling appointments, and preparing invoices/bills for payment.
• Strong interpersonal communication, attention to detail, organization, and follow-up skills.
• Clear driving record

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Work Environment

Conditions include working in an office, with occasional entry into shop, busy traffic areas, and warehouses. Occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. Must be able to safely access all areas of property. Must be able to effectively use any required PPE equipment. Potential Jobsite Visits.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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