Site Administrator

NewCold Metal Construction; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

International project experience

Career growth opportunities

Travel opportunities

Collaborative team environment

Job summary

NewCold Metal Construction is seeking a Site Administrator to support our project teams across the USA. You will handle day-to-day site administrative tasks, maintain records, and assist the Site Manager to keep projects running smoothly.

The role requires strong organizational skills, MS Office proficiency (Excel and Word), and the ability to travel to sites. You will manage reports, timesheets, onboarding, and coordination between site, office, and management.

Qualifications

• Previous experience in site administration or construction administration.
• Strong organizational and administrative skills.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to maintain accurate records and handle multiple tasks.
• Good communication and interpersonal skills.
• Willingness to travel to construction sites in the USA.

Responsibilities

• Provide administrative support to the Site Manager and project team.
• Maintain project-related documentation, records, and files.
• Prepare and organize daily and weekly site reports.
• Track employee attendance, working hours, and timesheets.
• Maintain records of workers arriving to and leaving the project.
• Support onboarding and offboarding of site personnel.
• Assist with accommodation, transportation, and other logistical arrangements for workers.
• Coordinate and maintain employee and subcontractor documentation.
• Collect and organize delivery documents, invoices, receipts, and other project-related paperwork.
• Support communication between the project site, office, and management.
• Prepare reports, spreadsheets, and other administrative documents.
• Assist with scheduling meetings and coordinating site activities.
• Monitor administrative deadlines and follow up on outstanding documentation.
• Ensure that required documentation is properly maintained and readily available.
• Perform other administrative duties as required by the Site Manager or Project Manager.

Skills

Organizational skills

Administrative skills

Communication skills

Independent work

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Job description

Type: Full-Time

About the Position

We are looking for a Site Administrator to join our project team and provide administrative and organizational support on construction and installation projects across the USA.

The Site Administrator will be responsible for day-to-day administrative activities at the project site, maintaining accurate records and documentation, and supporting the Site Manager and Project Management team to ensure smooth project operations.

Key Responsibilities

• Provide administrative support to the Site Manager and project team
• Maintain project-related documentation, records, and files
• Prepare and organize daily and weekly site reports
• Track employee attendance, working hours, and timesheets
• Maintain records of workers arriving to and leaving the project
• Support onboarding and offboarding of site personnel
• Assist with accommodation, transportation, and other logistical arrangements for workers
• Coordinate and maintain employee and subcontractor documentation
• Collect and organize delivery documents, invoices, receipts, and other project-related paperwork
• Support communication between the project site, office, and management
• Prepare reports, spreadsheets, and other administrative documents
• Assist with scheduling meetings and coordinating site activities
• Monitor administrative deadlines and follow up on outstanding documentation
• Ensure that required documentation is properly maintained and readily available
• Perform other administrative duties as required by the Site Manager or Project Manager

Requirements

• Previous experience in site administration, construction administration, project administration, or a similar role
• Strong organizational and administrative skills
• Good knowledge of Microsoft Office, especially Excel and Word
• Ability to maintain accurate records and handle multiple tasks at the same time
• Good communication and interpersonal skills
• Ability to work independently and as part of an international project team
• Willingness to work on construction sites and travel within the USA

What We Offer

• Opportunity to work on large-scale international projects in the USA
• Experience in a dynamic and growing international company
• Collaboration with experienced project and site management teams
• Professional development and opportunities for career growth
• Travel and project-related support