Site Admin

P&E Constructors, LLC; Port Washington (WI); On-site; USD 30,307 - 49,593; Full time

Benefits offered by this job

ESOP ownership

Health insurance

401(k) retirement plan

Per diem

Paid time off

Travel opportunities

Job summary

P&E Constructors, LLC is seeking a Site Admin to provide administrative, accounting, workforce, and project support for industrial construction projects across the U.S. The role acts as a liaison among field operations, project management, accounting, HR, safety, procurement, subcontractors, vendors, and corporate offices to ensure smooth project execution and documentation.

The Site Admin will assist with financial controls, document control, workforce logistics, compliance tracking, and

Qualifications

• 3-5 years of administrative, accounting, project coordination, or construction administration experience.
• Experience supporting industrial, mechanical, manufacturing, or construction projects preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage daily site administrative operations and office functions to support project execution
• Coordinate workforce logistics, site access, badging, onboarding, travel, lodging, and personnel records
• Maintain project documentation, including contracts, purchase orders, permits, drawings, specifications, compliance records, and closeout documents
• Prepare and maintain project reports, logs, correspondence, meeting minutes, presentations, and tracking systems
• Serve as a liaison between field teams, subcontractors, vendors, clients, and corporate offices to ensure accurate communication and document control
• Support equipment, vehicle, and asset tracking, including utilization reporting and inspection documentation
• Maintain employee training, certification, safety, environmental, and regulatory compliance records
• Assist with project financial reporting, administrative support for all departments, and special project assignments
• Support safety initiatives, workforce communications, and employee engagement activities while ensuring compliance with company policies and client requirements

Skills

Microsoft Office

Communication

Organizational skills

Education

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Construction Management, or related field

Tools

ERP systems

Job description

P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we’ve delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.

This role supports projects across the United States and requires a high level of travel based on business and project needs. Candidates may be based anywhere within the U.S.; however, the selected individual should be prepared for assignments at various project locations nationwide. Travel for this position may reach up to approximately 90%.

Project assignments generally last 10 to 17 months, depending on project duration and operational requirements. While assigned to a project away from home, eligible employees are provided per diem to assist with temporary living and travel-related expenses, in addition to a competitive base salary. To support project deployment, mobilization assistance may be provided, which can include mileage reimbursement or other approved travel support.

Position Overview

The Site Admin is responsible for providing administrative, accounting, workforce, and project support for industrial construction projects. This role serves as a key liaison between field operations, project management, accounting, human resources, safety, procurement, subcontractors, vendors, and corporate departments to ensure efficient project execution and accurate project documentation.

The Site Admin will support project financial controls, document control, workforce logistics, compliance tracking, and daily site office operations. This position requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced industrial construction environment.

Responsibilities

• Manage daily site administrative operations and office functions to support project execution
• Coordinate workforce logistics, site access, badging, onboarding, travel, lodging, and personnel records
• Maintain project documentation, including contracts, purchase orders, permits, drawings, specifications, compliance records, and closeout documents
• Prepare and maintain project reports, logs, correspondence, meeting minutes, presentations, and tracking systems
• Serve as a liaison between field teams, subcontractors, vendors, clients, and corporate offices to ensure accurate communication and document control
• Support equipment, vehicle, and asset tracking, including utilization reporting and inspection documentation
• Maintain employee training, certification, safety, environmental, and regulatory compliance records
• Assist with project financial reporting, administrative support for all departments, and special project assignments
• Support safety initiatives, workforce communications, and employee engagement activities while ensuring compliance with company policies and client requirements

Requirements

• High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred
• 3-5 years of administrative, accounting, project coordination, or construction administration experience
• Experience supporting industrial, mechanical, manufacturing, or construction projects preferred
• Proficiency in Microsoft Office Suite
• Experience with ERP, accounting, document management, or construction management systems preferred
• Excellent verbal and written communication skills
• Strong interpersonal, customer service, and relationship-building skills
• Strong organizational skills and exceptional attention to detail
• Ability to function effectively in a fast-paced project environment with excellent time management skills and the ability to prioritize competing deadlines

Compensation & Employee Ownership

• The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
• Performance-based merit increases and career growth opportunities
• Salary Range: $21.54 - $35.58

Financial Security & Savings

• Flexible Spending Accounts (Healthcare & Dependent Care)
• Competitive compensation with ongoing performance reviews
• Financial planning and retirement savings opportunities
• 401(k) retirement plan

Health Benefits

• Medical, Dental, and Vision insurance options
• Company-paid employee monthly medical premiums (P & E Constructors covers employee costs)
• Coverage available for spouse, domestic partners, and dependents
• Prescription drug coverage
• Telehealth services
• Wellness programs and resources
• Employee Assistance Program (EAP)

Work-Life Support

• Paid Time Off (PTO)
• Paid Holidays
• Bereavement Leave
• Military Leave
• Work-life balance support programs

Protection Coverages

• Company-paid Short-term and Long-term disability coverage
• Company-paid life insurance
• Additional voluntary benefits are offered

Work Environment & Physical Demands

• Lift, carry, push, and pull materials or equipment weighing up to 50 pounds
• Perform physical movements such as bending, kneeling, crouching, crawling, climbing, and balancing
• Safely navigate active construction sites, including uneven, confined, or cluttered work areas
• Work at elevated heights and comply with fall protection and safety requirements
• Wear required personal protective equipment (PPE) at all times
• Work in environments with exposure to noise, dust, temperature extremes, and other construction-related conditions
• Interpret technical drawings and visualize three-dimensional concepts when needed
• Maintain sufficient vision, hearing, coordination, and awareness to safely perform job duties
• Ability to work extended shifts, including up to 12 hours, in outdoor construction environments and varying weather conditions
• Maintain physical stamina and strength to perform demanding job duties throughout the workday

To be Considered

Candidates Must be authorized to work in the country where the position is located.

Equal Opportunity Employer

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Equal Opportunity Employer, including disabled and veterans.