Site Administrator

ARCO/Murray National Construction; Terre Haute (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonus program

401(k) Traditional and Roth

Tuition reimbursement

Scholarship for associates' children

Volunteer leave

Charitable match

Health, dental, and vision insurance

Parental leave

Job summary

ARCO/Murray National Construction in Terre Haute, IN seeks a dependable Site Administrator to support day-to-day operations of an active electrical project site. You will handle site records, scheduling, timekeeping, invoicing support, and document control, collaborating with project managers and field teams.

The role requires strong organization, the ability to manage multiple tasks, and proficiency with Microsoft Office. Experience with project documentation systems is a plus.

Qualifications

• High school diploma or equivalent; additional administrative training is a plus.
• 2+ years of administrative, project coordination, or construction office experience preferred.
• Strong organizational skills and consistent attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through on open items.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn project management, document control, timekeeping, and accounting systems.
• Ability to work professionally with field personnel, subcontractors, vendors, clients, and leadership.

Responsibilities

• Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
• Support project managers and site leadership with daily administrative and coordination needs.
• Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
• Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
• Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
• Maintain subcontractor, vendor, employee, and compliance documentation.
• Track required permits, inspections, safety records, training documentation, and other project requirements.
• Prepare daily reports, meeting minutes, status updates, and other project communications.
• Organize and distribute project documents to the appropriate internal and external stakeholders.
• Help manage site office supplies, equipment, visitor information, and general administrative needs.
• Follow up on missing information and communicate documentation deadlines to project teams.
• Protect confidential company, employee, client, and project information.
• Perform other administrative duties as assigned.

Skills

Organization

Communication

Multitasking

Discretion

Timekeeping

Microsoft Office

Education

High school diploma

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

About You

PureGrid Electrical is seeking a highly organized and dependable Site Administrator to support the day-to-day operations of an active electrical project site. This role combines site office administration, project documentation, scheduling coordination, timekeeping, invoice support, and compliance record management.

The ideal candidate is detail-oriented, comfortable working in a fast-paced construction environment, and able to communicate effectively with project managers, field teams, subcontractors, vendors, and clients.

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

What We Can Offer You

• Industry-leading performance-based bonus program
• Traditional and Roth 401(k)
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

A Day in the Life

• Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
• Support project managers and site leadership with daily administrative and coordination needs.
• Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
• Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
• Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
• Maintain subcontractor, vendor, employee, and compliance documentation.
• Track required permits, inspections, safety records, training documentation, and other project requirements.
• Prepare daily reports, meeting minutes, status updates, and other project communications.
• Organize and distribute project documents to the appropriate internal and external stakeholders.
• Help manage site office supplies, equipment, visitor information, and general administrative needs.
• Follow up on missing information and communicate documentation deadlines to project teams.
• Protect confidential company, employee, client, and project information.
• Perform other administrative duties as assigned.

Necessary Qualifications

• High school diploma or equivalent required; additional administrative or business training is a plus.
• Two or more years of administrative, project coordination, or construction office experience preferred.
• Strong organizational skills and consistent attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through on open items.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn project management, document control, timekeeping, and accountingsystems.
• Ability to work professionally with field personnel, subcontractors, vendors, clients, and leadership.
• Ability to maintain discretion when handling sensitive information.

Preferred Experience

• Experience supporting electrical, construction, engineering, or other project-based work.
• Familiarity with project documentation, subcontractor compliance, invoice processing, or construction timekeeping.
• Experience with platforms such as Procore, Bluebeam, SharePoint, or similar projectmanagement and document control systems.

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is "Yes!" we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.

As set forth in ARCO/Murray National Construction’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.