Site Administrator

CARAVAN FACILITIES MANAGEMENT LLC; Sterling Heights (MI); On-site; USD 21,000 - 23,000; Full time

Job summary

Caravan Facilities Management LLC in Sterling Heights, MI is seeking a Site Administrator to provide admin support to the Site Manager and Supervisors. This full-time role handles payroll summaries, reports, and recruitment coordination. You will prepare critical reports, maintain training records, assist with onboarding, and manage employee documentation. The position requires an Associate's degree or related experience and proficiency with common office software.

Qualifications

• Associate's degree or equivalent from two-year college or technical school, or six months to one year related experience.
• Experience with payroll processing and creating staff reports.
• Assist with recruitment, onboarding, and training documentation.
• Proficient with standard office software and computer systems.

Responsibilities

• Performs weekly payroll summaries and forwards to corporate payroll.
• Prepares reports such as KPI charts and staffing matrices.
• Assists with recruitment, onboarding, and employee records.
• Maintains filing systems and supports site management with training issues.
• Works independently and in teams on projects.

Skills

Payroll processing

Reporting & analytics

Recruitment coordination

Education

Associate's degree or equivalent

Tools

Payroll systems

Spreadsheet software

Word processing software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Site Administrator

Full Time Sterling Heights, MI, US

4 days ago Requisition ID: 3033

Salary Range: $21.00 To $23.00 Annually

SummaryProvides administrative support to the Site Manager and Supervisors.

Essential Duties and Responsibilitiesinclude the following. Other duties may be assigned.

• Performs weekly payroll summary and submits to corporate payroll for processing by deadline.
• Prepares required reports such as:
• Bennett Report (Customer Matrix with Total OT hours worked for Salary & Hourly; Recordable Accidents/Incidents; Near Misses; Safety Talks Completed by Supervisors; Absenteeism %);
• Staffing Agency Tracking Matrix listing all employees present daily, total and how many hours per day for part time on call employees);
• KPI Charts – Logistics and Customer Service (Delivery/Responsiveness – hours worked OT, total hours and each crew); Attrition/People Development (People/Morale matrix – Turnover Mgt. & Non-Mgt.);
• Master crew sheets updates (whenever workload leveling changes job descriptions, employees are moved to different jobs)
• Track All Employee Training Matrix (annual & specialized: fork truck, riding scrubber, burden carrier, tugger, strip & wax floors, KaiVac, Kaizen, etc.)
• Safety Talk Matrices – Track weekly supervisor safety talks completed/track hourly safety talks completed. Upload Safety Talk Matrices to OWL.
• Staffing Agency tracking/updating seniority lists within the facility.
• Assists managers and supervisors with employee documentation including written warnings, attendance warnings and Personnel Change Notices (PCN’s).
• Assists with recruitment and interview process, as requested.
• Compiles new hire paperwork to include collective bargaining agreement, Standards of Conduct and Work Rules. Forward completed documents to corporate office.
• Conducts new hire orientation. Schedules new hire training/safety training.
• Compiles overtime equalization and posting, as needed.
• Scans all employees out when supervisors are not available.
• Assists site manager and supervisors in computer training issues, as needed.
• Makes photocopies, scans and faxes. Maintains files, papers and documents into appropriate files.
• Works independently and within a team on special and nonrecurring and ongoing projects.
• Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  The noise level in the work environment is usually loud.

  Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  While performing the duties of this Job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds.

  Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Education and/or Experience

  Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Computer Skills

To perform this job successfully, an individual should have knowledge of Internet software; Payroll systems; Spreadsheet software and Word Processing software.