Office Administrator II

Apogee Enterprises Inc; Monett (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

401(k) matching

Paid time off

Tuition reimbursement

Employee assistance program

Job summary

Apogee Enterprises Inc. in Monett, MO is seeking an Office Administrator II to provide day-to-day administrative and coordination support for the site.

This role partners with Operations, HR, Safety and other teams to ensure efficient site operations and a positive experience for employees and visitors. Ideal candidates have 3+ years of administrative experience, strong communication and organizational skills, and proficiency with Microsoft 365.

Qualifications

• High school diploma or equivalent required; associate degree or related coursework preferred.
• 3+ years of administrative, office coordination, operations support, HR support, or related experience.
• Proficiency with Microsoft 365; strong communication, organization, and problem-solving skills.

Responsibilities

• Timekeeping, HR, and employee support: Support hourly production timekeeping processes and confidentiality.
• Employee, candidate, and visitor experience: Welcome employees, candidates, visitors, customers, and partners; manage sign-in, badges, and workspace readiness.
• Meetings, events, travel, and communications: Coordinate meetings, travel logistics, events, materials, and site communications.
• Purchasing, finance, and vendor coordination: Purchase supplies, process invoices, expense support, and basic budget tracking.
• Safety and site readiness support: Maintain PPE, safety communications, drills, and related safety documentation.

Skills

Microsoft 365

Communication

Organization

Attention to detail

Customer service

Education

High school diploma or equivalent

Associate degree or related coursework in business or office administration preferred

Tools

Office systems

Job description

Position Summary

The Office Administrator II provides day-to-day administrative and coordination support for the site, partnering with Operations, HR, Safety, and other functional teams. Responsibilities include office and visitor support, hourly timekeeping administration, purchasing, travel coordination, communications, meetings and events, and other site administrative needs. This role helps ensure efficient site operations and positive experience for employees, leaders, and visitors.

Key Responsibilities

• Timekeeping, HR, and employee support: Support hourly production timekeeping processes, including missing or incomplete time information, supervisor follow-up, routing corrections, and maintaining confidentiality of employee information.

• Employee, candidate, and visitor experience: Serve as a welcoming resource for employees, candidates, visitors, customers, and partners; route questions appropriately and support visitor readiness, including badges, PPE, sign-in, host coordination, and workspaces.

• Meetings, events, travel, and communications: Coordinate meetings, meals, materials, leader visits, travel logistics, employee events, community outreach, site communications, digital monitors, bulletin boards, signage, newsletters, and employee-facing materials.

• Purchasing, finance, and vendor coordination: Purchase supplies through approved Company processes and support invoices, check requests, P-card reconciliation, donation logs, vendor coordination, expense support, and basic budget tracking as assigned.

• Safety and site readiness support: Support Safety and Operations by maintaining visitor PPE, safety communication materials, emergency drill logistics, assigned safety documentation, and other site readiness needs.

Experience & Skills

• Education: High school diploma or equivalent required; associate degree or related coursework in business or office administration preferred.

• Experience: 3+ years of administrative, office coordination, operations support, HR support, customer service, or related experience required; manufacturing or production environment experience preferred.

• Skills: Proficiency with Microsoft 365 and ability to learn business systems; strong communication, organization, attention to detail, customer service, discretion, problem-solving, and ability to manage changing priorities independently and collaboratively.

Work Environment/Travel Requirements

• Primarily works in an office environment with regular interaction with employees, leaders, visitors, vendors, and manufacturing teams; may occasionally enter manufacturing areas and must follow applicable safety and PPE requirements.

• Occasional travel and schedule flexibility may be required to support training, meetings, projects, visitors, events, or other business needs.

Physical Requirements

• Ability to perform typical office activities, including extended periods of computer work.
• Ability to occasionally walk through manufacturing areas while wearing required PPE.
• Ability to occasionally lift and carry up to 25 pounds.

This job description outlines the general nature and level of work performed by employees within this classification. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Our Benefits

We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.

• Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)

• Incentive Plans

• 401(k) with employer contribution and match

• Employee Stock Purchase Plan with employer match

• Paid Time Off (Vacation and Sick Time)

• Paid Holidays

• Tuition Reimbursement Program

• Employee Assistance Program (EAP)

• Wellness Program

• Training and Career Progression

Apogee and our brands are an Equal Opportunity Employer.