Site Administrative Coordinator

Haskell; Pecos (TX); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development opportunities

Job summary

Haskell is seeking an Administrative Assistant to greet visitors, answer phones, and manage the internal office workflow. You will oversee field timesheets, place supply orders, and maintain documentation for the main office under the supervision of the Superintendent.

The role emphasizes organization, attention to detail, and professional communication with staff, clients, subcontractors, and vendors at the project site.

Qualifications

• High school diploma preferred.
• Strong organizational skills and the ability to follow directions.
• Proficient in Microsoft Office and basic computer use.

Responsibilities

• Greet site visitors and manage sign-in.
• Answer phones and direct callers to staff.
• Manage delivery tickets and main office documentation.
• Oversee field timesheets under Superintendent supervision.
• Place orders for supplies and maintain office files.
• Take meeting minutes and distribute as directed.
• Maintain logs and update records for projects.
• Log subcontractor activity and deliverables in daily reports.

Skills

Organizational skills

Verbal communication

Problem solving

Tech literacy

Instructions following ability

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Haskell is seeking an Administrative Assistant to greet visitors, answer phones, and manage the internal office workflow. You will oversee field timesheets, place supply orders, and maintain documentation for the main office under the supervision of the Superintendent.

The role emphasizes organization, attention to detail, and professional communication with staff, clients, subcontractors, and vendors at the project site.