Site Office Administrator for Field Operations

The Haskell Company; Pecos (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

The Haskell Company is seeking an efficient Administrative Assistant to greet visitors, answer phones, and manage daily office tasks. You will handle delivery tickets, field timesheets under the Superintendent, place supply orders, and maintain documentation and logs.

Proficient MS Office skills and strong organizational abilities are essential for success in this role. You will support the project team by maintaining files, taking minutes, and ensuring smooth office operations in a

Qualifications

• High school diploma preferred.
• Proficient with Microsoft Word, Excel and Outlook.
• Ability to follow detailed written or verbal instructions.
• Organized with strong time-management and multitasking abilities.
• Professional and courteous communication with staff, clients and vendors.
• Willingness to perform light physical tasks and setup/teardown of office supplies.

Responsibilities

• Greet visitors and ensure sign-in on the log.
• Answer phones and direct callers to staff.
• Manage delivery tickets and documentation for the main office.
• Oversee field employees’ timesheets under Superintendent supervision.
• Place orders for supplies as directed and maintain office files.
• Take meeting minutes and distribute as required.
• Maintain a clean office environment and update logs.
• Assist with copying, printing, scanning, and basic office equipment use.
• Log field purchase orders, rental data, and concrete usage as needed.
• Log subcontractor activities, weather, deliveries, and meetings in daily reports.

Skills

Organizational skills

Verbal communication

Computer literacy

MS Office proficiency

Written instructions

Attention to detail

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Haskell Company is seeking an efficient Administrative Assistant to greet visitors, answer phones, and manage daily office tasks. You will handle delivery tickets, field timesheets under the Superintendent, place supply orders, and maintain documentation and logs.

Proficient MS Office skills and strong organizational abilities are essential for success in this role. You will support the project team by maintaining files, taking minutes, and ensuring smooth office operations in a