Site Administrative Assistant

Lonza Biologics, Inc.; Tampa (FL); On-site; Confidential; Full time

Benefits offered by this job

Bonus

Medical insurance

401(k) matching

Life insurance

Disability insurance

Employee assistance program

Paid time off

Job summary

Lonza Biologics, Inc. in Tampa is seeking a Site Administrative Assistant to keep operations running smoothly by delivering essential administrative and coordination support for employees and visitors.

You will manage calendars, schedule meetings, coordinate logistics for internal teams and stakeholders, prepare meeting materials, capture minutes, and handle calls, visitors, mail, and site inquiries across multiple locations.

Qualifications

• High school diploma or GED required; additional admin training is a plus.
• 3 years of experience in administrative or office support.
• Strong organizational and time management skills.
• Excellent communication and customer service skills.

Responsibilities

• Support day-to-day operations of the Tampa site with administrative coordination.
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders.
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes.
• Act as a key contact by handling incoming calls, visitors, mail, and site inquiries.
• Coordinate visitor access and logistics across multiple site locations for a seamless experience.
• Organize meeting spaces, book rooms, and coordinate basic catering and site events.
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency.

Skills

Organizational skills

Time management

Communication

Customer service

Proactive approach

Education

High school diploma or GED

Job description

Site Administrative Assistant

Tampa, Florida

Play a key role in keeping our Tampa site running smoothly by delivering essential administrative and coordination support. This is a great opportunity to contribute to a fast-paced environment while ensuring an excellent experience for employees and visitors alike.

What you will get:

A competitive compensation. In addition, below you will find a comprehensive summary of the benefits package we offer:

• Performance-related bonus.
• Medical, dental and vision insurance.
• 401(k) matching plan.
• Life insurance, as well as short-term and long-term disability insurance.
• Employee assistance programs.
• Paid time off (PTO).

Compensation for this role will be determined by the candidate’s qualifications, skills, experience, and relevant knowledge.

What you will do:

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience
• Organize meeting spaces, book rooms, and coordinate basic catering and site events
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency

What we are looking for:

• High school diploma or GED required; additional training or experience in administrative support is an advantage
• 3 years of experience in an administrative or office support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication and customer service skills, with a proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks

About Lonza

At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of.

Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we offer equal employment opportunities to all qualified applicants regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by law. If you’re ready to help turn our customers’ breakthrough ideas into viable therapies, we look forward to welcoming you on board.