Site Administrative Assistant

Lonza Group Ltd.; Tampa (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Performance-related bonus

Medical, dental and vision insurance

401(k) matching plan

Life insurance

Short-term disability

Long-term disability

Employee assistance programs

Paid time off

Job summary

Lonza Group Ltd. in Tampa, Florida, is seeking a Site Administrative Assistant to keep daily operations running smoothly and provide essential coordination support for employees and visitors.

You will manage calendars, schedule meetings, handle incoming calls and mail, coordinate logistics across site locations, and prepare meeting materials. The role demands strong organizational skills, attention to detail, and a proactive, professional approach.

Qualifications

• High school diploma or GED required; additional training or experience in administrative support is an advantage.
• 3 years of experience in an administrative or office support role.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent communication and customer service skills, with a proactive and professional approach.
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment.
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks.

Responsibilities

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination.
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders.
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes.
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries.
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience.
• Organize meeting spaces, book rooms, and coordinate basic catering and site events.
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency.

Skills

Organizational skills

Time management

Communication

Customer service

Cross-functional coordination

Attention to detail

Education

High school diploma or GED

Job description

Site Administrative Assistant Tampa, Florida

Play a key role in keeping our Tampa site running smoothly by delivering essential administrative and coordination support. This is a great opportunity to contribute to a fast-paced environment while ensuring an excellent experience for employees and visitors alike.

What you will get

• Performance-related bonus.
• Medical, dental and vision insurance.
• 401(k) matching plan.
• Life insurance, as well as short-term and long-term disability insurance.
• Employee assistance programs.
• Paid time off (PTO).

Compensation for this role will be determined by the candidate’s qualifications, skills, experience, and relevant knowledge.

What you will do

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience
• Organize meeting spaces, book rooms, and coordinate basic catering and site events
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency

What we are looking for

• High school diploma or GED required; additional training or experience in administrative support is an advantage
• 3 years of experience in an administrative or office support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication and customer service skills, with a proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks

About Lonza

At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of. Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we offer equal employment opportunities to all qualified applicants regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by law.

Ready to shape the future of life sciences?

Every day, our teams across the world work together to turn scientific breakthroughs into life-changing medicines that reach up to 100 million patients a year.

Lonza is a place where people can make a unique impact, grow their careers and belong.

You will feel at home at Lonza if you

• Take ownership, step forward, and enjoy meaningful responsibility
• Love solving problems and thrive in a complex, fast-moving environment

Are curious, always looking to learn and improve

Work collaboratively, contributing to something bigger than yourself

Are motivated to make a difference through work that impacts customers and their patients

Why Lonza

We are a place of unique opportunity, where your ideas, expertise and ambition can make a real difference. Here, will have the freedom to grow, the support to succeed and the chance to contribute to work that matters. We are the makers of the medicines of tomorrow. Join us. Be you.