Site Administrative Assistant

Lonza; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Performance-related bonus

Medical, dental and vision insurance

401(k) matching plan

Life insurance, short-term and long‑s­

Employee assistance programs

Paid time off (PTO)

Job summary

Lonza in Tampa seeks an administrative coordinator to keep the site running smoothly and ensure an excellent experience for employees and visitors. You will manage calendars, coordinate meetings, prepare materials, and handle calls and mail.

Responsibilities include coordinating visitor access across locations, booking rooms, arranging catering, and supporting reporting and data entry while driving continuous improvement and team efficiency.

Qualifications

• High school diploma or GED required; additional training or experience in administrative support is an advantage
• 3 years of experience in an administrative or office support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication and customer service skills, with a proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks

Responsibilities

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience
• Organise meeting spaces, book rooms, and coordinate basic catering and site events
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency

Skills

Excellent communication

Strong organizational skills

Time management

Customer service

Proactive and professional

Coordinate logistics

Education

High school diploma or GED

Job description

Play a key role in keeping our Tampa site running smoothly by delivering essential administrative and coordination support. This is a great opportunity to contribute to a fast-paced environment while ensuring an excellent experience for employees and visitors alike.

What you will get:

A competitive compensation. In addition, below you will find a comprehensive summary of the benefits package we offer:

• Performance-related bonus.
• Medical, dental and vision insurance.
• 401(k) matching plan.
• Life insurance, as well as short-term and long-term disability insurance.
• Employee assistance programs.
• Paid time off (PTO).

Compensation for this role will be determined by the candidate’s qualifications, skills, experience, and relevant knowledge.

What you will do:

• Support the smooth day-to-day operations of the Tampa site through effective administrative coordination
• Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders
• Prepare meeting materials, create agendas, and capture and distribute meeting minutes
• Act as a key point of contact by handling incoming calls, visitors, mail, and general site inquiries
• Coordinate visitor access and logistics across multiple site locations, ensuring a seamless experience
• Organise meeting spaces, book rooms, and coordinate basic catering and site events
• Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency

What we are looking for:

• High school diploma or GED required; additional training or experience in administrative support is an advantage
• 3 years of experience in an administrative or office support role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication and customer service skills, with a proactive and professional approach
• Ability to coordinate logistics and support cross-functional teams in a dynamic environment
• High attention to detail and accuracy in documentation, scheduling, and reporting tasks

About Lonza

At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of.

Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we offer equal employment opportunities to all qualified applicants regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by law. If you’re ready to help turn our customers’ breakthrough ideas into viable therapies, we look forward to welcoming you on board.

Reference: R80121

You will feel at home at Lonza if you:

• Take ownership, step forward, and enjoy meaningful responsibility
• Love solving problems and thrive in a complex, fast-moving environment
• Are curious, always looking to learn and improve
• Work collaboratively, contributing to something bigger than yourself
• Are motivated to make a difference through work that impacts customers and their patients

Why Lonza:

We are a place of unique opportunity, where your ideas, expertise and ambition can make a real difference. Here, will have the freedom to grow, the support to succeed and the chance to contribute to work that matters.

We are the makers of the medicines of tomorrow.