Site Admin Assistant - Construction & Field Ops

EC Source Services, LLC; Amargosa Valley (NV); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401k Plan

Employee Stock Purchase Plan

Job summary

EC Source Services, LLC is seeking an Administrative Assistant to support site and regional operations. The role handles filing, vendor coordination, invoices, inquiries, and daily office tasks, directly impacting field operations.

You will maintain records, prepare expense reports, input payroll timesheets, organize meetings, and support field management. A strong clerical background and attention to detail are essential; construction industry experience is preferred.

Qualifications

• High school diploma or equivalent.
• 1 year of clerical or administrative experience related to work orders and invoice processing.
• Preferred: experience in construction industry.
• Associate degree in business management or similar, including computer and accounting courses.
• Experience in a construction or project environment.

Responsibilities

• Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
• Assist with external and internal vendor relations, including payment of invoices and vendor setup.
• Handle incoming calls, emails, and company correspondence daily, routing inquiries to appropriate departments.
• Prepare and submit expense reports weekly and input payroll timesheets to ensure timely payments.
• Coordinate staff meetings, prepare materials, and follow up on action items.

Skills

Clerical experience

Administrative support

Office administration

Education

High school diploma or equivalent

Associate degree in business management or similar

Job description

EC Source Services, LLC is seeking an Administrative Assistant to support site and regional operations. The role handles filing, vendor coordination, invoices, inquiries, and daily office tasks, directly impacting field operations.

You will maintain records, prepare expense reports, input payroll timesheets, organize meetings, and support field management. A strong clerical background and attention to detail are essential; construction industry experience is preferred.