Single Parent Ministry Administrative Assistant

VICTORY CHRISTIAN CENTER INC; Tulsa (OK); On-site; USD 30,000 - 45,000; Full time

Job summary

VICTORY CHRISTIAN CENTER INC is seeking a Victory Single Parent Ministry Coordinator in Tulsa, Oklahoma. This multi-tasking position involves managing administrative procedures at Victory Church, including event scheduling and office management.

Requirements include a high school diploma or GED, two years of related experience, and strong communication skills. The Coordinator will engage actively in church life and maintain integrity, confidentiality, and team collaboration.

Qualifications

• Two years related experience or equivalent education and experience.
• Proficient with computers.
• Positive customer-oriented attitude.
• Strong oral communication skills.

Responsibilities

• Manage office tasks including answering phones and greeting visitors.
• Schedule meetings and phone calls.
• Maintain calendars for SPM Pastor.
• Prepare Purchase Orders and Check Requisitions.
• Oversee major events logistics.

Skills

Administrative process management

Interpersonal communication skills

Teamwork

Customer-oriented attitude

Multitasking

Education

High school diploma or GED

Job description

SUMMARY

The Victory Single Parent Ministry Coordinator is a multi-tasking position involving full knowledge of all administrative procedures at Victory Church. The position will require active participation in scheduling events, developing action plans for event preparation, following proper office procedure, priority assessment, task coordination, calendar management, and general office administration.

DUTIES AND RESPONSIBILITIES

• Completes tasks and duties according to general office needs including but not limited to answering phones, greeting visitors (at the SPM table before and after services), relaying messages, sending bulk emails on behalf of the VSPM, cleaning and organizing, filing, supply orders, and preparing mail.
• Schedules phone calls, meetings with department leaders, ministry sessions, and connects with other pastors.
• Updates and maintains SPM Pastor’s calendars with department and church-wide events.
• Prepares and turns in all Purchase Orders and Check Requisitions for Victory SPM with brief description of need to accounting.
• Submits all receipts.
• Keeps detailed reports for reference to all expenditures.
• Oversees the administration needs pertaining to major events such as Car Repair, Handyman, Lawn Care, Mother’s Day, School Supplies, Tulsa State Fair, Thanksgiving Day Brunch and SPM Christmas Toys Gift Giveaway.
• Coordinates facility reservations to include A/V, Facilities, etc.
• Assists SPM Pastor in ministering to Single Parents.

QUALIFICATIONS

• High school diploma or GED.
• Two (2) years related experience, or equivalent combination of education and experience.
• Must be proficient with computers and administrative process management.
• Ability to work independently, identifying resources and make independent decisions.
• Ability to keep confidential matters relating to Single Parents in confidence.
• Strong oral and interpersonal communication skills.
• Ability to work in a team environment.
• Ability to multitask between projects and needs.
• Positive customer‑oriented attitude and professional image.

ESSENTIAL JOB FUNCTIONS – PHYSICAL REQUIREMENTS

• Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking.
• Manual dexterity with the use of hands, fingers to feel objects, tools, and controls.
• Sighted with color, peripheral, near, and far vision.
• Hearing and speaking.
• Excellent English communication skills. Bi-lingual will be a plus.

MINISTRY REQUIREMENTS

• Maintains Victory protocol, policies and procedures.
• Demonstrates integrity.
• Performs and maintains tasks with an appropriate level of confidentiality.
• Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
• Fully participates in the life of the church as an active member in good standing with the Victory.
• Supports and adheres to the mission, vision, values, and philosophy of Victory.
• Submits to and supports the leadership of Victory.
• Works well as a team player with leaders, staff, and volunteers.