Showroom Design Assistant 2476

Pivotal Talent Search; Dallas (TX); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid Time off (15 days)

Sick days (8)

Paid Holidays (10)

Medical Insurance

401k Plan

Parental Leave

Life Insurance

Voluntary Benefits

Employee Assistance Program

Job summary

Pivotal Talent Search seeks a Showroom Design Assistant to support the design, installation, and ongoing maintenance of our interior design showrooms. This role blends project coordination with creative styling and space planning to ensure our showrooms reflect the brand at the highest level.

You will collaborate across teams, manage schedules and vendor communications, assist with showroom resets, product launches, and merchandising installations, and travel locally for pickups and fittings.

Qualifications

• Degree in interior design, visual merchandising, business, marketing, project management, or related field preferred.
• 2+ years in project coordination, admin support, visual merchandising, interior design, retail, or showroom operations preferred.
• Strong organizational, communication, and time management skills.

Responsibilities

• Coordinate showroom refreshes, product launches, and events scheduling and orders.
• Assist planning through installation, including vendor coordination and local pickups/deliveries.
• Maintain project schedules, PO tracking, shipping, and expenses.
• Coordinate orders, samples, deliveries, and installation logistics with vendors.
• Organize project files, floor plans, installation guides, and merchandising docs.
• Support cross-team communication and showrooms staff.
• Provide general admin support for Visual Merchandising team.

Skills

Organizational skills

Communication

Time management

Team collaboration

Detail-oriented

Willingness to travel

Education

Associate's or Bachelor's degree in Interior Design/Visual Merchandising/Business/Marketing/PM or related field

Tools

Microsoft Office

Adobe Creative Suite

Canva

AutoCAD

SketchUp

Revit

Job description

The Showroom Design Assistant supports the design, installation, and ongoing maintenance of our interior design showrooms. This role combines project coordination, creative styling, space planning, and operational support to ensure every showroom reflects our brand at the highest level.

Success in this role requires flexibility, strong organizational skills, attention to detail, and a willingness to contribute wherever needed as priorities evolve. The ideal candidate is collaborative, proactive, enjoys balancing project coordination with creative design, and thrives in a fast-paced environment.

Key Responsibilities

Project Coordination & Administrative Support

• Assist with coordinating orders for showroom refreshes, product launches, and special events.
• Support projects from planning through installation, including coordinating with workrooms, assisting with installations, driving locally for product pickups and deliveries, and running project-related errands as needed.
• Maintain project schedules, documentation, purchase orders, shipping, and expense tracking.
• Coordinate product orders, samples, deliveries, vendor communication, and installation logistics.
• Organize project files, floor plans, installation guides, and merchandising documentation.
• Support communication across internal teams, vendors, and showroom staff.
• Provide general administrative support for the Visual Merchandising team.

Design & Visual Merchandising Support

• Assist in creating showroom floor plans and presentation materials.
• Support showroom resets, product launches, and merchandising installations.
• Help maintain showroom displays and visual merchandising standards.
• Assist in documenting showroom standards and best practices.

Qualifications

• Associate's or Bachelor's degree in Interior Design, Visual Merchandising, Business, Marketing, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, visual merchandising, interior design, retail, or showroom operations preferred.
• Strong organizational, communication, and time management skills.
• Detail-oriented with the ability to manage multiple projects.
• Proficient in Microsoft Office and design software such as Adobe Creative Suite, Canva, or similar.
• Experience with AutoCAD, SketchUp, Revit, or similar floor planning software is a plus.
• Valid driver's license and willingness to travel locally for showroom installations, product pickups, vendor visits, and project-related errands.

What We're Looking For

• Organized, proactive, and dependable.
• Comfortable balancing administrative tasks with creative projects.
• A collaborative team player with excellent communication skills.
• Willing to roll up their sleeves and help wherever needed.
• Passionate about interior design, luxury furnishings, textiles, and visual merchandising.

Benefit Offerings Include

• Paid Time off of 15 days per year, accrued bi-weekly
• Eight Sick Days Per Year (or state-defined plans)
• Ten (10) Paid Holidays
• Medical, Dental and Vision Insurance, including HDHP with HSA
• 401k Retirement Plan with Bi-Weekly Company Match
• Paid Parental Leave
• Company Paid Life Insurance and Long-term Disability Insurance
• Voluntary Benefits of Short-term Disability, Supplemental Life/ADD, Critical Illness, Accident, Norton, Hospital Indemnity
• Employee Assistance Program

Compensation

$60,000 per year