Showroom Coordinator

Workspace Interiors

Knoxville (TN)

On-site

USD 38,000 - 48,000

Full time

14 days+

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Benefits offered by this job

Health insurance fully covered

Disability insurance

Life insurance $20,000 fully covered

401(k) with company match

Paid time off and holidays

Dental and vision insurance

Supplemental life insurance

HSA

Dependent Care FSA

Job summary

WorkSpace Interiors in Knoxville, TN seeks a Showroom Coordinator to keep the showroom client-ready and to support leadership. You will help host company and client events, coordinate hospitality touches, and manage showroom supplies.

You will also serve as the primary contact for calls, assist with calendars, travel, onboarding, and team recognition while supporting our other showroom locations as needed.

Qualifications

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
Strong organizational skills and ability to manage multiple priorities.
Clear, professional verbal and written communication.

Responsibilities

Showroom & Client Experience: keep showroom clean, prepared for visits, coordinate hospitality and supplies, support other locations as needed.
Administrative & Executive Support: answer calls, assist leadership with calendars, travel arrangements, and meeting notes.
Events & Marketing Coordination: plan and host events, liaise with external marketing partner, share content.
Clerical & Operational Support: manage mail, invoicing reminders, and general document support.

Skills

Microsoft Office proficiency

Organizational skills

Verbal and written communication

Customer-facing

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Job description

WorkSpace Interiors is more than just a commercial furniture and services provider – we're a team dedicated to designing and furnishing spaces that foster connection, support collaboration, and drive success for organizations of all sizes. As a multi-year Steelcase Premier Partner offering a wide range of leading brands, we serve as a trusted advisor, guiding customers from ideation to occupancy to ensure their spaces work for them.

Our Culture

What truly sets us apart is our people. We believe that Success Begins Inside – not just for our clients, but for our team. Our culture is defined by five core values: Serving Others First; Being Truthful and Doing the Right Thing; Embracing Candid Conversations to Minimize Drama; Staying Tenacious and Results-Focused; Always Being a Lifelong Learner. Beyond the workplace, we believe in giving back. We actively support our team's involvement in local volunteer efforts and partner with organizations to strengthen our communities.

Job Purpose

The Showroom Coordinator is the first and lasting impression of WorkSpace Interiors. This role keeps our Knoxville showroom polished and client-ready, provides organized, proactive support to our leadership team, and serves as the primary point of contact for incoming calls. The Coordinator plays a hands-on role in planning, coordinating, and helping host company and client events, and supports our other showroom locations as needed. This person also acts as our internal point of contact with WorkSpace Interiors' external marketing partner — sharing content, photos, and updates as directed.

Key Responsibilities

Showroom & Client Experience

Keep the showroom clean, organized, and client-ready at all times
Prepare the space before client visits and reset it afterward
Coordinate food, beverage, and hospitality touches for client meetings and visitors
Manage showroom supplies, collateral, and vendor deliveries
Provide showroom and hospitality support to our Tri-Cities and Chattanooga locations as needed

Administrative & Executive Support

Serve as the primary point of contact for incoming phone calls — answering, screening, and routing calls professionally
Support leadership with calendars, scheduling, meeting notes, and follow-up items
Coordinate travel arrangements and event logistics
Assist with new hire onboarding and team recognition efforts

Events & Marketing Coordination

Plan, coordinate, and help host company and client events — from logistics through day-of execution
Act as the internal liaison to WorkSpace Interiors' external marketing firm, forwarding content, photos, and relevant information as directed
Support internal culture initiatives, team celebrations, and client welcome touches

Clerical & Operational Support

Manage incoming and outgoing mail and office errands
Assist with invoice reminders and general document support as directed
Maintain office and breakroom supplies and equipment
Provide general administrative support across departments as capacity allows

Required Skills & Knowledge

Professional Skills

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
Strong organizational skills with the ability to manage multiple priorities independently
Clear, professional verbal and written communication

Interpersonal Qualities

A warm, welcoming presence — you treat every visitor like a VIP
Dependable, punctual, and self-directed
Comfortable as the first phone and in-person contact for the office

Qualifications

Education

High school diploma or equivalent required; Associate's degree preferred

Experience

1–2 years in an office management, hospitality, event coordination, or customer-facing role preferred
Valid driver's license required for occasional errands and travel between showroom locations

Physical Requirements

Ability to lift up to 30 lbs (receiving deliveries, staging furniture/materials)
Ability to stand, walk, and move throughout the showroom for extended periods

Work Locations

Based in Knoxville, TN, with occasional support to our Tri-Cities and Chattanooga showrooms as needed.

What We Offer

We invest in our people – starting with benefits that are rare in our industry.