Short Term Hourly Clerical Assistant II

Peralta Community College District (CA); Oakland (CA); Vor Ort; USD 25.000 - 33.000; Vollzeit

Zusammenfassung

Peralta Community College District seeks an adaptable office clerk to provide general clerical and reception duties under supervision. The role involves typing, filing, mail handling, budgeting records, and assisting students, faculty, and the public with information and forms.

The position emphasizes accuracy, courteous communication, and the ability to manage routine tasks, coordinate scheduling, and support the administration in maintaining records and processing applications.

Qualifikationen

• Minimum one year of general office clerical experience.
• Understanding of diverse backgrounds of Peralta Colleges’ students, faculty, staff and community.

Aufgaben

• Performs a wide variety of clerical tasks including typing, proofreading, filing, and posting records.
• Acts as receptionist, answering calls and assisting students, faculty, or the public.
• Types letters, memorandums, purchase orders, and other documents from various sources.
• Maintains budgetary records for the assigned department.
• Operates office equipment and schedules testing or counseling as needed.
• Maintains campus keys records and processes mail and supplies.

Kenntnisse

Clerical experience

Reception skills

Communication

Typing

Record keeping

Jobbeschreibung

Under supervision, performs a variety of general office clerical and reception duties

Examples of duties may include, but are not limited to, the following:

• Performs a wide variety of clerical work including typing, proofreading, filing, and posting information on records.
• Acts as a receptionist, answering the telephone and assisting students, faculty, or the general public, providing information or assistance as required.
• Types letters, memorandums, purchase orders, ditto masters, curriculum outlines, or other material, from oral direction, rough draft, copy, notes, or transcribing machine recordings.
• Prepares offset and ditto masters and mimeograph stencils.
• Collects and accounts for money received.
• Maintains simple budgetary control records for department to which assigned.
• Operates a variety of office equipment.
• Schedules students for testing and counseling.
• Corrects and scores a variety of occupational tests.
• Prepares basic statistical reports.
• Assembles, collates, and staples materials.
• Organizes and types campus crime reports.
• Maintains records of issuance and return of campus keys.
• Maintains departmental attendance records.
• Sorts and files documents and records according to predetermined classifications, maintaining alphabetical, index, and cross-reference files.
• Performs arithmetical calculations.
• Mails out letters, forms, and applications.
• Receives, sorts, and distributes incoming and outgoing mail.
• Assists in ordering and maintaining adequate stocks of office supplies.
• Assists in interviewing new and renewal applicants for financial aid.
• Provides students with applications, pertinent information for completion, and assistance in completing application and other forms.
• Assists students in calculating their budget.
• Reviews applications for completeness.
• Provides student with information regarding registration, admission, and courses offered.
• Instructs students in correct procedures for completing application forms, registration forms, and other forms such as add/drop cards, withdrawal card, petitions, and change of program cards.
• Reviews and checks completed forms for accuracy.
• Operates Telephone Console.
• Maintains record of calls.
• Operates CRT in the entry and retrieval of information.
• Performs other related duties as required.

• One (1) year of experience in general office clerical experience.
• Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Knowledge, Skills, and Abilities

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Basic arithmetic, filing, and record keeping procedures.
• Receptionist and telephone techniques.
• Operation of standard office equipment.
• The operation and use of personal computers utilizing word processing.

Ability to:

• Perform routine clerical work including the ability to spell correctly, use good English, and make basic arithmetical calculations.
• Learn to operate office appliances.
• Learn office methods, rules, and policies.
• Understand and carry out oral and written directions.
• Work cooperatively with others and meet the public with courtesy and tact.
• Read and write at the level required for successful job performance.
• Perform clerical work of average difficulty without close supervision.
• Analyze situations accurately and adopt an effective course of action.
• Type accurately from clear copy.
• Work with speed and accuracy; work cooperatively with others and greet staff and visitors with courtesy and tact.