Short Term Hourly Clerical Assistant II

Peralta Community College District; Oakland (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Peralta Community College District is seeking a general office clerk to support administrative operations on campus. The role involves diverse clerical tasks and front-desk reception responsibilities.

Responsibilities include typing, proofreading, filing, handling mail, scheduling, and basic budget records, while providing information to students, faculty, and the public. Strong organizational skills and accuracy are essential as you work with various records, inventories, and campus

Responsibilities

• Performs a wide variety of clerical work including typing, proofreading, filing, and posting information on records.
• Acts as a receptionist, answering the telephone and assisting students, faculty, or the general public, providing information or assistance as required.
• Types letters, memorandums, purchase orders, ditto masters, curriculum outlines, or other material, from oral direction, rough draft, copy, notes, or transcribing machine recordings.
• Prepares offset and ditto masters and mimeograph stencils.
• Collects and accounts for money received.
• Maintains simple budgetary control records for department to which assigned.
• Operates a variety of office equipment.
• Schedules students for testing and counseling.
• Corrects and scores a variety of occupational tests.
• Prepares basic statistical reports.
• Assembles, collates, and staples materials.
• Organizes and types campus crime reports.
• Maintains records of issuance and return of campus keys.
• Maintains departmental attendance records.
• Sorts and files documents and records according to predetermined classifications, maintaining alphabetical, index, and cross-reference files.
• Performs arithmetical calculations.
• Mails out letters, forms, and applications.
• Receives, sorts, and distributes incoming and outgoing mail.

Job description

Class Purpose

Under supervision, performs a variety of general office clericaland reception duties

Examples of Duties

Examples of duties may include, but are not limited to, the following:

• Performs a wide variety of clerical work including typing,proofreading, filing, and posting information on records.
• Acts as a receptionist, answering the telephone and assistingstudents, faculty, or the general public, providing information orassistance as required.
• Types letters, memorandums, purchase orders, ditto masters,curriculum outlines, or other material, from oral direction, roughdraft, copy, notes, or transcribing machine recordings.
• Prepares offset and ditto masters and mimeograph stencils.
• Collects and accounts for money received.
• Maintains simple budgetary control records for department towhich assigned.
• Operates a variety of office equipment.
• Schedules students for testing and counseling.
• Corrects and scores a variety of occupational tests.
• Prepares basic statistical reports.
• Assembles, collates, and staples materials.
• Organizes and types campus crime reports.
• Maintains records of issuance and return of campus keys.
• Maintains departmental attendance records.
• Sorts and files documents and records according topredetermined classifications, maintaining alphabetical, index, andcross-reference files.
• Performs arithmetical calculations.
• Mails out letters, forms, and applications.
• Receives, sorts, and distributes incoming and outgoingmail.