Shop Admin & Preventive Maintenance Scheduler

Jobtailor; Greenville (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Wisconsin is seeking a detail-oriented Administrative Maintenance Coordinator to join our team. You will assist shop supervisors with work orders, scan and organize documents in the 360 system, and coordinate with the Shop Parts Manager to ensure parts availability for maintenance tasks.

You will create Preventive Maintenance schedules, build PM parts kits, code invoices, and maintain equipment records in the 360 system while handling multiple tasks with strong communication and

Qualifications

• High School Diploma or equivalent.
• Strong knowledge of Microsoft Excel, including formulas, data management, and report generation.
• Excellent written and verbal communication skills to collaborate effectively with team members and vendors.
• Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities.
• Elevated level of comfort with computer software and system navigation.

Responsibilities

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
• Scan and upload documents into the 360 system, ensuring all files are organized and accessible.
• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
• Build PM parts kits, verifying that all required parts are included and properly documented with P&D numbers.
• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
• Assist with creating and maintaining reference parts tabs for easy access to essential part information.
• Regularly update equipment meters to keep track of equipment usage for maintenance purposes.
• Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.
• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.

Skills

Excel proficiency

Data management

Report generation

Education

High School Diploma

Tools

E360 System

MS Excel

Job description

Jobtailor in Wisconsin is seeking a detail-oriented Administrative Maintenance Coordinator to join our team. You will assist shop supervisors with work orders, scan and organize documents in the 360 system, and coordinate with the Shop Parts Manager to ensure parts availability for maintenance tasks.

You will create Preventive Maintenance schedules, build PM parts kits, code invoices, and maintain equipment records in the 360 system while handling multiple tasks with strong communication and