Administrator - Shop

Walbec Group; Green Bay (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Walbec Group in Green Bay, WI is seeking an Administrator to support the Equipment Maintenance team. You will help generate work orders, scan documents, and manage PM schedules while coordinating with the Parts Manager.

Proficiency in Excel and experience with the E360 system are highly valued as you maintain records, build parts kits, code invoices, and track equipment meters to ensure accurate maintenance documentation.

Qualifications

• High School Diploma or equivalent required.
• Excellent written and verbal communication to collaborate with team and vendors.
• Strong Excel/data management and reporting skills.
• Willingness to learn and become proficient in the E360 system.

Responsibilities

• Assist shop supervisors by generating, opening, and closing work orders on time.
• Scan and upload documents into the 360 system with organized filing.
• Coordinate with the Shop Parts Manager to ensure parts availability and proper notes.
• Create and set up Preventive Maintenance schedules aligned to needs and resources.
• Build PM parts kits with accurate P&D numbers and documentation.
• Code invoices to support accurate expense tracking.
• Maintain reference parts tabs for quick access to part information.
• Update equipment meters (hours/mileage) for maintenance records.
• Enter and maintain equipment details in the 360 system.
• Organize and track repair requests with prioritization by urgency.

Skills

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Excel

E360 system

Job description

## Administrator - ShopApplylocations: Greenville, WI: Green Bay, WI: Fond du Lac, WItime type: Full timeposted on: Posted Todayjob requisition id: JR100538**Job Description:****About Walbec Group**Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering.With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.Under the direction of the Shop Manager, the Equipment Maintenance Support Assistant will be responsible for supporting the day-to-day operations of our Equipment Maintenance team.**Roles and Responsibilities*** Assist shop supervisors in generating, opening, and closing work orders accurately and on time.* Scan and upload documents into the 360 system, ensuring all files are organized and accessible.* Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.* Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.* Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.* Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.* Assist with creating and maintaining reference parts tabs for easy access to essential part information.* Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.* Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.* Organize and track repair requests, ensuring timely processing and prioritization based on urgency.Qualifications and Education Requirements* High School Diploma or equivalent* Excellent written and verbal communication skills to collaborate effectively with team members and vendors* Strong knowledge of Microsoft Excel, including formulas, data management, and report generation* Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities* Elevated level of comfort with computer software and system navigation* Exceptional attention to detail, especially for data entry and documentation tasks* Comfortable working in both office and shop environments as needed* Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability**Preferred Skills*** Experience with HCSS E360 system