Shipyard Admin & Logistics Assistant

ASRC Industrial Services (AIS)

North Charleston (SC)

On-site

USD 40,000 - 52,000

Full time

14 days+

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Job summary

US Coatings is currently seeking a Shipyard Assistant. This position provides administrative, logistical, and operational support to project management and field teams, helping ensure the efficient execution of marine coatings and surface preparation projects.

You will assist Project Managers, Operations personnel, and field supervisors with administrative, operational, and project-related tasks, and support timekeeping, onboarding, records, and reports as part of daily operations.

Qualifications

High school diploma or equivalent.
Local to the Charleston area.
Valid driver’s license with a clean driving record.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
Strong computer skills, administrative abilities, and attention to detail.
Ability to create, maintain, and organize spreadsheets, documents, reports, files, and records.
Strong organizational, time management, and multitasking skills.
Strong verbal and written communication skills.
Ability to work independently with minimal supervision and as part of a team.
Professional attitude, strong work ethic, and willingness to assist wherever needed.
Ability and willingness to perform both office-based administrative duties and hands-on operational support tasks.
Ability to safely lift and carry up to 50 pounds when necessary.

Responsibilities

Assist Project Managers, Operations personnel, and field supervisors with administrative, operational, and project-related tasks.
Support workforce timekeeping activities, including collection, review, and organization of timesheets, labor reports, and related documentation.
Assist with employee onboarding activities, including preparation of employment paperwork, orientation materials, safety documentation, and personnel files.
Coordinate, organize, scan, file, and maintain company, project, and employee records in both electronic and hard-copy formats.
Utilize Microsoft Office applications, including Outlook, Excel, Word, and Teams, to prepare reports, maintain records, track information, and support daily business operations.
Run company errands and transport supplies, equipment, documents, and materials between company offices, shipyards, vendors, customers, and project locations.
Assist with shipping and receiving activities, including unloading deliveries, inspecting received materials, processing shipments, and maintaining inventory records.
Support warehouse, shop, and yard operations through organization of tools, materials, equipment, consumables, and PPE.
Assist with inventory counts, stocking, material issuance, and tracking of project-related supplies and equipment.
Coordinate deliveries, pickups, and transportation activities with vendors, customers, and project personnel.
Maintain clean, organized, and professional office, warehouse, shop, and yard facilities.
Assist with mobilization and demobilization activities for marine and industrial projects.
Operate forklifts and other material-handling equipment when properly trained, certified, and authorized.
Support project teams by gathering, organizing, and distributing project documentation, schedules, reports, and correspondence.
Interact professionally with employees, customers, subcontractors, vendors, and shipyard personnel.
Comply with all company policies, customer requirements, environmental procedures, and safety regulations.
Perform a wide variety of administrative, logistical, labor, and operational support activities as assigned to support company objectives and project success.
Perform other duties as assigned.