Shipping/Receiving Coordinator

Viant Medical; Wheeling (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Company-paid life insurance and long‑/

Generous PTO and paid holidays

401k plan with company match

Tuition reimbursement

Voluntary life and LTC

Voluntary legal plan

Pet Insurance

Job summary

Viant Medical is seeking a Shipping & Receiving Coordinator for our Wheeling, IL facility. You will manage inbound/outbound shipments, verify packaging and labeling, and ensure inventory accuracy in coordination with production and QA teams.

You will use ERP systems daily, follow GMP and ISO guidelines, and participate in 5S practices while supporting scheduling and documentation for US and international shipments.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of warehouse/shipping experience.
• Ability to lift up to 50 lbs with team lift.
• Experience with ERP and packaging/documentation.

Responsibilities

• Process inbound/outbound shipments using ERP.
• Verify order accuracy and labeling.
• Ensure inventory accuracy and timely shipments.
• Operate forklift and maintain safety.
• Maintain 5S and collaborate with other teams.

Skills

Shipping & receiving

ERP system

Cycle counts

Communication

Attention to detail

MS Office

Education

High school diploma or equivalent

Tools

ERP system

Job description

About the company

Viant is a global medical device partner providing design, development, manufacturing, and assembly services through capabilities in materials, plastics, metals, extrusion, and automation. With nearly 6,000 employees across 24 locations worldwide, it delivers high-quality, life-enhancing products with the scale and expertise to bring devices to market efficiently. Learn more at Viant Medical’s website or on LinkedIn.

About the site

Our Wheeling facility combines precision machining and assembly capabilities to deliver high-quality medical device components and finished products.

About the role

Hours: Monday -Friday 8:00am – 4:00 pm (includes 20 minute paid lunch)

The coordinator supports daily logistics activities and contributes to efficient warehouse operations through effective communication, accurate documentation, and strong problem‑solving skills. Under the direction of the Warehouse & Logistics Supervisor, the Shipping & Receiving Coordinator is responsible for managing all inbound and outbound shipments, as well as the receipt of components, in alignment with established practices and procedures. This role ensures inventory accuracy, shipment timeliness, and compliance with company policies and customer requirements.

We offer market competitive compensation. The potential compensation range for this role is $20/hr. to $25/hr. Actual pay will be determined based on experience, qualifications, geographic location, and other job‑related factors permitted by law.

What you’ll do

• Follows all FDA and ISO 134985 specifications & remains current with required training/certifications
• Follows all personal and manufacturing Good Manufacturing Practices as defined by Viant practices
• Prepare and process inbound/outbound shipments using ERP system
• Verify order accuracy, packaging integrity and proper labeling
• Insures incoming and outgoing product and inventory are correctly shipped and entered in the ERP system for production planning, accuracy, and traceability purposes
• Operate Forklift or other material handling equipment to load and unload materials safely
• Assure all materials, components and products are shipped on time to meet customer requirements
• Inspect shipments and communicate discrepancies regarding quantities, damage or incorrect items
• Prepares proper documentation for US and international shipments as required
• Responsible for the receipt of goods, return to vendors, and flow of material throughout incoming process
• Maintains 5s principles in all work areas of shipping and receiving
• Collaborates with production, purchasing, customer service and quality teams
• Flexible schedule will be required to meet business needs, some overtime, weekend, and on call hours may be required
• Perform other duties as assigned

Requirements

Knowledge/Education

• High school diploma or equivalent

Job Experience

• Minimum of 1 year of relevant work, shipping, receiving, overall warehouse experience within manufacturing environment

Skills/Competencies

• Knowledge of shipping & receiving product flow, digital scales, ERP system, and cycle counts.
• Strong written and verbal communication skills
• Ability to work well independently and with fellow team members
• Attention to detail and organization skills
• Computer skills with proficiency in Microsoft Outlook and Microsoft Office
• Excellent vision and hand-eye coordination
• Extended periods of bending, lifting, walking and standing
• Significant use of hands
• Frequently required to lift up to 25 lbs., occasionally up to 50 lbs. with team lift
• Warehouse environment with exposure to machinery, noise, and varying temperatures
• Use of PPE per departmental standards

Physical Requirements

• Working on the production floor of either sitting, walking and standing

Benefits

(Eligible for benefits effective date of hire!)

• Medical, dental, and vision benefits
• Company-paid life insurance and disability benefits
• Generous Paid time off and 10 paid Holidays
• 401k Plan with Company Match
• Tuition Reimbursement
• Voluntary Universal Life and Long-Term Care
• Voluntary Legal Plan
• Pet Insurance

Viant provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Viant complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.