Shipping & Receiving Coordinator

tadedicated; Lafayette (IN); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Fun Work Environment

Medical Insurance

Dental Insurance

Vision Insurance

401k + Company Match

Internal Growth / Mobility

Paid Vacation and Sick Days

Company Designated Holidays

Life Insurance

Short-Term Disability

Long-Term Disability

HSA/FSA

Job summary

TA Dedicated is seeking a Shipping & Receiving Coordinator for the 2nd shift with some weekend requirements. The role focuses on managing goods flow, accurate inventory, and efficient shipping/receiving processes within the warehouse. You will support WMS data integrity and operational efficiency.

Responsibilities include entering orders in WMS, updating logs, and preparing BOL documentation while coordinating with internal teams. A HS diploma and familiarity with Excel are required.

Qualifications

• Minimum of one year in an administrative, clerical, or office role.
• Prior warehousing or transportation experience preferred.
• Strong computer skills including Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail with multitasking ability.

Responsibilities

• Enter all orders into the WMS before receipt on the shipping dock.
• Receive and enter incoming inventory into WMS with weight and dimensions.
• Troubleshoot and resolve order discrepancies in WMS.
• Audit shipping/receiving data and maintain logs.
• Prepare and finalize BOL documentation before shipment pickup.
• Update LEIS/MESA systems to reflect RTS status.
• Train loaders on WMS processes.

Skills

Administrative experience

Warehousing knowledge

Excel proficiency

Written and verbal communication

Detail oriented

Education

High School Diploma or GED

Tools

Microsoft Excel

Job description

Job Title: Shipping & Receiving Coordinator

Shift: 2nd shift with some weekends required

Targeted salary range: $18 - 19/hr

Job Summary

The Shipping & Receiving Coordinator is responsible for managing the flow of goods in and out of the warehouse, ensuring accurate inventory levels and efficient shipping and receiving processes. This role plays a critical part in maintaining data integrity within the Warehouse Management System (WMS) and supporting overall operational efficiency.

Key Responsibilities

• Ensure all orders are entered into the Warehouse Management System (WMS) prior to receipt on the shipping dock
• Receive and accurately enter incoming inventory into WMS, including weight and dimension details
• Troubleshoot and resolve order discrepancies within WMS
• Audit shipping and receiving data against logs at the end of each shift to ensure accuracy
• Maintain accurate shipping and receiving logs, including original signed Bills of Lading (BOL)
• Prepare and finalize BOL documentation, including engine cards and loose sheets, prior to shipment pickup
• Ensure proper sign-out and documentation of all BOLs
• Update LEIS/MESA systems to reflect shipment readiness and completion (RTS status)
• Prioritize work orders based on RTS dates to support timely shipments
• Communicate inventory updates to internal stakeholders using WMS
• Maintain fax and email logs related to shipment releases
• Train loaders on WMS processes, including receiving, shipping, and verification procedures
• Perform additional duties as assigned by the Warehouse Manager

Qualifications

• Minimum of one (1) year of experience in an administrative, clerical, or office role required
• Prior experience in warehousing or transportation is preferred
• Strong computer skills, including proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to manage multiple tasks effectively

Education

• High School Diploma or equivalent (GED) required

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 15 pounds as needed

Some of our benefits, include:

• Fun Work Environment
• Medical, Dental, & Vision Insurance
• 401k + Company Match
• Internal Growth / Mobility
• Paid Vacation and Sick Days
• Company Designated Holidays
• Life Insurance
• Short-Term & Long-Term Disability
• Medical Healthcare Spending Accounts (HSA/FSA)
• Dependent Care Reimbursement Account
• Employee & Immediate Family Assistance Program (EAP)

TA Dedicated is a member of TFI International, a North American leader in the transportation and logistics industry.