Shipping & Receiving Coordinator

Prinova US; Findlay (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

STD/LTD insurance

Health Savings Account (HSA)

Paid maternity/paternity leave

Paid time off

Life insurance

401(k) with employer match

Voluntary insurance options

Training and development

Job summary

Prinova is seeking a Shipping & Receiving Coordinator to manage inbound and outbound shipments within our warehouse operations in Hanover Park, IL. You will ensure accurate inventory, timely order fulfillment, and compliance with safety standards.

The role requires at least two years in shipping/receiving, strong organizational skills, and proficiency with MS Office. Familiarity with ERP/WMS systems is a plus, and forklift certification may be required.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years related experience in shipping, receiving, or warehouse operations.
• Proficient with Microsoft Office Suite; advanced Excel skills preferred.
• Familiarity with ERP/WMS systems and forklift certification may be required.

Responsibilities

• Perform inbound receiving and pallet tagging in the Warehouse/Inventory Tracking System.
• Handle outbound shipping, generate labels, and schedule carrier pickups/deliveries.
• Coordinate with Customer Service, Purchasing, QA, and Product Management on order status and inventory inquiries.
• Track orders to ensure timely delivery and resolve discrepancies with carriers.
• Maintain accurate product location tagging and conduct cycle counts and year-end inventory tasks.
• Support QA and Product Managers with quarantine inventory management.

Skills

Interpersonal skills

Organizational skills

Time management

Analytical thinking

MS Office (Word/Excel)

ERP/WMS familiarity

Forklift certification (preferred)

Education

High school diploma or equivalent

Tools

ERP/Warehouse/Inventory systems

Job description

Position: Shipping & Receiving Coordinator

Location: Hanover Park, IL

Job Id: 1599

# of Openings: 1

Unlock your potential with Prinova

We are Prinova, a leading global supplier of ingredients and premix manufacturing solutions, and trusted by the world’s best-known food, beverage, and nutrition brands.

Part of the NAGASE Group, our expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customized Services. Our global network of colleagues, located in offices and manufacturing facilities around the world, deliver sustainable value-added solutions to our customers. We are recognized for our deep expertise, commitment to excellence, and bold innovation, which have earned us a strong reputation as a trusted industry leader.

Wherever your career is headed, you’ll find direction, opportunity, and belonging with us.

Shipping & Receiving Coordinator

Department: Warehouse, Distribution

Location: Hanover Park, IL

Type: Full-time

Summary

The Shipping & Receiving Coordinator is responsible for managing all shipping and receiving activities to ensure products are accurately inbounded, shipped, moved, and stored within the Warehouse/Inventory tracking system. This role supports timely and accurate order fulfillment, inventory control, and compliance with safety and quality standards within Prinova’s fulfillment centers or contracted 3PLs.

Essential Duties and Responsibilities

• Perform inbound receiving functions, including verifying receipts, marking/tagging pallets, and updating the Warehouse/Inventory Tracking System.
• Perform outbound shipping functions, including confirming invoice accuracy, generating labels per customer requirements, and scheduling carriers for pickups/deliveries.
• Communicate effectively with internal teams (Customer Service, Purchasing, QA, Product Management) regarding inventory inquiries, discrepancies, and order status.
• Track and handle orders to ensure timely delivery; follow up with carriers on transit times.
• Review and reconcile documentation for accuracy, address discrepancies to the appropriate team in a timely manner, and generate labels per customer requirements.
• Maintain systematic product location and proper tagging/marking of merchandise.
• Assist with cycle counts and year-end physical inventory; resolve discrepancies.
• Manage quarantine inventory in coordination with QA and Product Managers.
• Check-in drivers and manage shipping/receiving documentation.
• Maintain warehouse appointment calendar and ensure compliance with audit requirements.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required Education and/or Experience

• High school diploma or equivalent required.
• Minimum of two (2) years related experience in shipping, receiving, or warehouse operations.

Required Skills/Abilities

• Excellent interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Advanced skills in Microsoft Office (Word, Excel).
• Familiarity or general aptitude for ERP/Warehouse/Inventory tracking systems is preferred.
• Ability to pass Prinova internal forklift certification.

Work Conditions & Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to lift up to 55 lbs.
• Work environment is normally in an office setting. Must be able to make frequent rounds in a warehouse environment.
• Ability to view a computer screen and type for extended hours.
• Ability to sit and stand for extended periods of time.
• Ability to stand for extended periods of time.
• Must be able to wear any required PPE such as scrubs, hair net, lab coat, and facemask.
• Ability to work in a packaging area with a moderate powder substance in the air with or without a respirator.
• Ability to work above the shoulders.
• Other physical requirements include frequent squatting, bending, twisting, and bi-lateral wrist movement.
• Ability to work around a variety of different smells and aromas.
• Ability to adjust work schedule as business needs require.

Quality/Safety Responsibilities

All Prinova employees are required to ensure compliance with food safety, food defense, and food quality standards (FDA, ILDPH, FSMA, and BRC). It is the responsibility of each employee to comply with occupational safety and health standards issued under OSHA and to follow all rules, regulations, and procedures established by the Company to ensure that their actions do not impact the health and safety of themselves or others.

What’s in it for you?

• Employer paid STD and LTD
• HSA andFSA
• PaidMaternity and Paternity Leave
• PTO
• Employer paid Basic Life Insurance
• 401(k) & Roth with employer match
• Voluntary - Critical Illness, Hospital Indemnity, Accident
• Personal growth including training and development opportunities

Disclaimer: Prinova is committed to providing equal opportunities without regard to race, color, religion, sex, pregnancy, creed, national origin, age, physical or mental disability, protected medical condition, medical leave, marital status, citizenship status, ancestry, veteran or military status, sexual orientation, genetic information, domestic violence victim status, Civil Air Patrol status, or any other characteristic or group status protected under applicable law.