Shipping Office Assistant

Sofidel; Haines City (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive wages

Medical, dental, and vision insurance

401(k) plan with company match

Paid time off and holidays

Career development

Job summary

Sofidel America, a subsidiary of the Sofidel Group, seeks a Shipping Office Assistant to join our Haines City, FL team. The role focuses on processing outbound shipping documentation, data entry in SAP, and maintaining accurate records to ensure efficient shipment movements.

Qualified candidates will have a High School Diploma, 3 years in shipping/receiving, SAP/MS Office proficiency, and bilingual English/Spanish to support cross-department communications.

Qualifications

• High School Diploma required; Associate's degree a plus.
• Minimum 3 years Proven experience in shipping and receiving admin/clerk or similar position.
• Knowledge of HACCP & OSHA standards.
• Bilingual in English and Spanish.
• Knowledge in SAP and MS Office.
• Excellent organizational skills.
• Great communication and interpersonal abilities.

Responsibilities

• Check in drivers, verify info and order, log in log book and assign door.
• Data entry into SAP and billing; file completed paperwork.
• Communicate with Transportation Office Assistant on ETA.
• Prepare shipping labels for small package shipments.
• Coordinate with other departments for deliveries.
• Monitor and reply to emails, scan/file documents, print orders for the next day, escalate issues.

Skills

Data entry

SAP

MS Office

Bilingual English/Spanish

Organizational skills

Communication

Education

High School Diploma

Associate's degree (a plus)

Tools

SAP

MS Office

Job description

Position Overview

Sofidel America, a subsidiary of the Sofidel Group, is a leading manufacturer of tissue paper products for hygienic and household use. We are currently seeking a Shipping Office Assistant (SOA) to join our Haines City, FL team. We are looking for a detail oriented and organized professional who is interested in a long term opportunity with a stable and growing organization.

As a Shipping Office Assistant (SOA), you will be responsible for processing outbound shipping documentation, verifying shipping information, maintaining accurate records, and ensuring all documentation is properly scanned and filed. This role requires accuracy, attention to detail, and adherence to established procedures while supporting the efficient movement of outbound shipments.

Job Responsibilities

Responsibilities include, but are not limited to:

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paper work, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• High School Diploma required; Associate's degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Company Benefits

Why join Sofidel?

• Competitive hourly wages
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Career development within a growing global organization
• A values-driven culture focused on safety, innovation, and sustainability

Work Environment

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